Administrative Assistant 3, UNLV Philanthropy and Alumni Engagement Administrative [R0153258]

About this role

The University of Nevada, Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application:   • Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.   • Required attachments are listed below on the posting. Your application will not be considered without the required attachments.   • Please note that applications must be submitted prior to the close of the recruitment.

Once a recruitment has closed, applications will no longer be accepted.  If you need assistance or have questions regarding the application process, please contact Human Resources at (702) 895-3504 or unlvjobs@unlv.edu .

Job Description The University of Nevada, Las Vegas invites applications for Administrative Assistant III, Division of Philanthropy and Alumni Engagement

ROLE of the POSITION The Administrative Assistant III provides comprehensive administrative and operational support across Philanthropy & Alumni Engagement, helping coordinate divisional priorities and day-to-day operations. The position serves as a central resource for administrative workflows, records and document management, business processes, meeting and event coordination, and special projects. Responsibilities include preparing and maintaining organizational materials and reports; coordinating calendars, meetings, events, and stakeholder activities; tracking deadlines, approvals, and follow-up items; supporting Workday and other administrative transactions; coordinating organizational and staff support activities; and assisting with staff engagement, recognition, and division-wide initiatives. The position requires strong organization, sound judgment, discretion in handling confidential information, and the ability to independently manage multiple priorities while supporting consistent and efficient operations across the division

About the UNLV Division of Philanthropy and Alumni Engagement The Division of Philanthropy and Alumni Engagement (PAE) fosters relationships with alumni, friends, corporations, and foundations and encourages private financial support for the students, faculty, research, and innovative programs that distinguish UNLV as an exceptional university. PAE currently employs nearly 100 team members. We seek to hire talented professionals who will share the university's vision for excellence in academics and research, as well as a commitment to the relationships built between UNLV and its alumni and friends. UNLV is a vibrant campus, a supportive workplace, and has tools to help you achieve professional and personal growth. We offer a variety of career opportunities and generous compensation packages. 

Living Our Values As a team member of PAE, you will be part of a growing, inclusive division that values integrity, trust, excellence, teamwork, and respect.

MINIMUM QUALIFICATIONS Graduation from high school or equivalent education and three years of progressively responsible relevant administrative experience, including experience in one or more of the following areas: maintaining complex or confidential records; coordinating business or personnel-related processes;  processing administrative, financial, payroll, travel, or purchasing documentation; and supporting staff, projects, meetings, and organizational activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above.

PREFERRED QUALIFICATIONS Experience in higher education, nonprofit organizations, advancement, alumni relations, foundation operations, or executive administration. Experience in Workday or similar enterprise business systems.

COMMITMENT to DIVERSITY and CAMPUS VALUES A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit.

SALARY Grade 27 Step 1, salary $46,207.44. In accordance with Nevada Administrative Code (NAC) 284.170, initial appointments to classified positions typically begin at Step 1 of the assigned grade. A "Step" refers to the specific rate of pay within a grade, as determined by the Division of Human Resources.

BENEFITS OF WORKING AT UNLV • Competitive total rewards package including: • Paid time off, sick leave, and holidays • Excellent health insurance including medical, dental and vision • Comprehensive retirement plans and voluntary benefits programs

• No state income tax • Tuition discounts at Nevada System of Higher Education (NSHE) schools • Tuition discounts for spouses, domestic partners, and dependents

PERKS • Employee recognition and appreciation programs • Connect with colleagues with shared interests • Personal and professional development opportunities • UNLV athletics ticket discounts • Statewide employee purchase program discounts • RebelCard discounts on and off campus • Wellness programming for all UNLV faculty and staff at no cost • Opportunity for career advancements to leadership roles

  HOW TO APPLY THIS RECRUITMENT MAY CLOSE PRIOR TO THE ANNOUNCED CLOSING DATE BELOW BASED ON VOLUME OF APPLICATIONS RECEIVED.

Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veterans or Disabled Veteran’s status. Attach ALL documents in the CV/Resume attachment section when applying. Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. The resume must have a detailed description of the major duties

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