*REVISED* Administrative Assistant 3, UNLV University Libraries [R0152703]

About this role

The University of Nevada, Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application:   • Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.   • Required attachments are listed below on the posting. Your application will not be considered without the required attachments.   • Please note that applications must be submitted prior to the close of the recruitment.

Once a recruitment has closed, applications will no longer be accepted.  If you need assistance or have questions regarding the application process, please contact Human Resources at (702) 895-3504 or unlvjobs@unlv.edu .

Job Description ROLE of the POSITION

This position will be scheduled Monday through Friday 8:00am to 5:00pm ; this is subject to change based on organizational needs.

The Administrative Assistant 3 works in the Library Administration Business and Finance unit and reports to the Director of Business and Finance.

The Administrative Assistant 3 (AA3) position communicates, assists and provides information in a timely professional manner. The position is responsible for ordering and purchasing of library supplies, goods, and services not related to our collections. The AA3 will be responsible for independently researching and initiating contact with suppliers to purchase items, including computer equipment/software/licenses, library equipment, furniture, office supplies, consultant services, etc. and will manage the procurement process from start to completion. They will review quotes, proposals, contracts, scope of work and insurance documents to ensure compliance with Library, University, NSHE, and grant regulations. They must be skilled with computer programs, databases and internet research, and will enter detailed purchasing documents into various UNLV systems. They must be able to compose business correspondence and explain complex purchasing requirements to both external suppliers and library faculty and staff. They will create spreadsheets and databases to track purchases and prepare analysis of purchases by Library department, vendor, and purchase type. The AA3 will also be responsible for reconciliation, online deposits, and reporting of Library cash, credit card, and check revenue totaling $50,000+ per year and must ensure accuracy. Preparation of payment vouchers and print requests, in addition to processing invoices for payment, are included in the job duties.

PROFILE of the UNLV UNIVERSITY LIBRARIES

As a strong partner in research and student learning, UNLV Libraries fosters critical thinking and lifelong learning at one of the nation's fastest-growing universities. University Libraries comprises the Lied Library and four branch libraries and we are a gateway to more than 80,000 electronic journals, 1.2 million volumes, and 1.4 million e-books. We welcome individuals with diverse backgrounds to join our growing organization of over 120 experienced faculty librarians, professionals, and staff members.

UNLV UNIVERSITY LIBRARIES COMMITMENT to DIVERSITY

The successful candidate will demonstrate support for diversity, inclusiveness as well as leading a respectful, positive work environment. The University Libraries values begin with our belief that everyone deserves a welcoming, inclusive, and equitable environment where they are treated with respect and dignity . The Libraries extends its commitment to diversity and equity in employment and especially welcomes applications from women, persons of color, persons with disabilities, persons of minority sexual orientation or gender identity, and others who contribute to diversification

MINIMUM QUALIFICATIONS

Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above.   

PREFERRED QUALIFICATIONS

Recent experience with purchasing or accounting in an office or higher education environment is preferred. Ability to compose business correspondence and explain complex guidelines is preferred.

COMMITMENT to DIVERSITY and CAMPUS VALUES

A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit.

SALARY

Grade 27 Step 1, salary $46,207.44. 

In accordance with Nevada Administrative Code (NAC) 284.170 , initial appointments to classified positions typically begin at Step 1 of the assigned grade. A "Step" refers to the specific rate of pay within a grade, as determined by the Division of Human Resources.

BENEFITS OF WORKING AT UNLV • Competitive total rewards package including: • Paid time off, sick leave, and holidays • Excellent health insurance including medical, dental and vision • Comprehensive retirement plans and voluntary benefits programs

• No state income tax • Tuition discounts at Nevada System of Higher Education (NSHE) schools • Tuition discounts for spouses, domestic partners, and dependents

PERKS/PROGRAMS • Employee recognition and appreciation programs • UNLV athletics ticket discounts • Statewide employee purchase program discounts • RebelCard discounts on and off campus • Wellness programming for all UNLV faculty and staff at no cost • Opportunity for career advan

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