Administrative Assistant 3, Office Manager, UNLV Honors College [R0153167]

About this role

The University of Nevada, Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application:   • Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.   • Required attachments are listed below on the posting. Your application will not be considered without the required attachments.   • Please note that applications must be submitted prior to the close of the recruitment.

Once a recruitment has closed, applications will no longer be accepted.  If you need assistance or have questions regarding the application process, please contact Human Resources at (702) 895-3504 or unlvjobs@unlv.edu .

Job Description The University of Nevada, Las Vegas invites applications for Administrative Assistant 3, Office Manager, UNLV Honors College [R0153167]

ROLE of the POSITION This position serves as the Honors College Office Manager and provides administrative support for the Executive Assistant, Honors College (HC) leadership team, faculty, staff, and students. These duties are critical for unit operations, as the role involves professionally maintaining front desk operations in greeting students and guests, answering phone calls and emails, scheduling appointments for leadership, and channeling inquiries to the appropriate contact. Under the direction of the Executive Assistant, this position performs a variety of operational and administrative tasks including maintaining records and files, managing supply inventory, submitting work orders, maintaining room reservation calendars for the conference rooms and RLL 101, and overseeing expanded office suite spaces. Additionally, the position holds a P-Card to complete monthly purchasing reconciliations in Workday and assists with processing standard faculty and staff travel requests. Work Schedule: Monday through Friday, 8:00 AM - 5:00 PM (Full-Time).

The incumbent assists with academic course scheduling in MyUNLV for Spring, Fall, and Summer terms, assists with submitting and tracking curriculum proposals in Curriculog, creates seminar course descriptions for the website, and handles the sensitive distribution of scholarship, recruitment, acceptance, and probation or suspension letters. The position also provides routine administrative support for academic programs (such as Research and Creative Honors (RH)), including monitoring program communications, routing application documents, scheduling committee meetings, and coordinating correspondence and thank-you letter communications. The position also manages thesis printing and binding logistics and maintains student records in strict compliance with FERPA guidelines.

Additionally, the Office Manager co-plans, organizes, and leads major Honors College events including Medallion Ceremonies, Kickball, Friendsgiving, Welcome Day/Rebel Ready Week, Athenaeums, and Midsemester Madness/Refresh Zone. Responsibilities include reserving on/off campus venues, coordinating food and vendor purchases, maintaining event budgets, updating shared X-drive files, and executing hands-on event setup, breakdown, and material transportation across campus utilizing hand carts and utility vehicles with golf cart training required. The position also assists with functional training, scheduling, and task delegation for front-desk student employees as hired.

PROFILE of the COLLEGE UNLV’s Honors College is a small, selective college within the university that offers an exceptional undergraduate core experience for highly motivated, high achieving students. The Honors College provides students with a liberal arts experience in addition to their academic majors. The combination of a central Honors intellectual core and specialized learning in a major discipline helps develop graduates who are fully prepared to succeed in graduate and professional schools and in rewarding careers. The Honors College at UNLV currently has 11 faculty-in-residence, specializing in a variety of disciplines, and more than 1,200 students. Classroom sizes are maintained at approximately 20 students to ensure a small, dynamic learning experience.

MINIMUM QUALIFICATIONS PER EXECUTIVE ORDER 2026-002, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31, 2026. Please refer to the link for more information: Executive Order 2026-002 .

Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above.

PREFERRED QUALIFICATIONS • Preferred qualifications include proficiency with MyUNLV or PeopleSoft for academic course scheduling • Experience with Workday for expense tracking, travel, and purchasing reconciliations • Prior administrative or office management experience in a higher education setting • Experience with Salesforce/Rebel Success Hub for student advising appointment scheduling • Demonstrated proficiency in Microsoft Office products, Adobe, shared network drives, and general office equipment • Strong interpersonal, verbal, and written communication skills with a customer-service orientation

COMMITMENT to DIVERSITY and CAMPUS VALUES A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our Campus Values to guide their decisions and actions and demons

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