Executive Assistant

About this role

We are seeking an Executive Assistant to support our VP, Employee Workplace & Experience. This role is responsible for providing diverse operational and administrative support from daily calendar and meeting management to special projects and will play a critical part in driving our efforts to attract, develop and retain outstanding talent across every country and every region where we do business. The ideal candidate will become a critical part of the Employee Experience (EX) team, ensuring the smooth operations of events, metrics, systems, technologies and more. You'll be an organized self-starter that skillfully prioritizes and artfully juggles multiple demands with good judgment and attention to detail. You demonstrate a high degree of confidentiality and discretion, resourcefulness, timeliness, and ability to anticipate needs with a minimum amount of guidance in a dynamic environment. The work of this role will enhance the EX team’s impact globally. Come prepared for a lot of responsibility, ready to learn and grow, and plan to make a huge impact at Adobe! This opportunity is based out of our San Jose, CA office. What you’ll do • Calendar management - coordinate all meetings for the our VP, Employee Workplace & Experience, including but not limited to team meetings, offsite meetings, board and committee meetings, speaking engagements and meetings with internal and external business partners across global time zones • The candidate will understand the nuances of customer etiquette as well as how to engage both internal Adobe Executives and external contacts. • Possess a high degree of discretion and confidentiality; exhibit sound judgment in handling sensitive materials • Travel planning & support - domestic & international • Process business expense reimbursement requests, invoices and PO handling with precision • Leadership - Partnering with other Executive and Administrative Assistants, you'll create a harmonious support network for our leaders, amplifying their effectiveness. •  Problem solving – anticipate and resolve challenges with initiative and efficiency; proactively identify ways to improve how we work • Project Management skills as well as prioritizing work and balancing several workstreams at a time • Partner closely with the IT organization and internal partners in preparation for meetings • Coordinate assistance with office space and equipment • Maintain organization distribution lists and charts, ability to review data with a keen attention to detail • Assists in coordinating and communicating about organization-wide engagement and social events • Supports and owns specialist projects on an as-needed basis

What you need to succeed • Bachelor’s Degree or equivalent work experience. • Minimum of 6 years of experience as an Executive Assistant. • Professional, completely discrete and able to work with highly confidential matters. • Excellent interpersonal and communication skills (verbal and written) and the ability to interact with individuals at all levels of the organization. • Ability to prioritize and accomplish tasks with minimal direction in a very fast-paced environment and apply sound judgment. • Great teammate with strong interpersonal skills and partners well, develops and preserves positive relationships across the organization. • Reliable and highly accessible. Available in the office during normal working hours and available after hours, as needed. • Demonstrates strong judgment, emotional intelligence, and integrity. • Remains calm under pressure with strong executive presence. • Possesses the ability to strike a balance between supporting daily needs of the executive, as well as anticipating and quickly resolving problems with a high degree of initiative is essential. • Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint). Experience with Concur and Ariba is a plus. • Previous experience in supporting HR organizations, corporate events or internal event coordination is a plus.

About Adobe Adobe empowers everyone to create through innovative platforms and tools that unleash creativity, productivity and personalized customer experiences. Adobe’s industry-leading offerings including Adobe Acrobat Studio, Adobe Express, Adobe Firefly, Creative Cloud, Adobe Experience Platform, Adobe Experience Manager, and GenStudio enable people and businesses to turn ideas into impact, powered by AI and driven by human ingenuity.

Our 30,000+ employees worldwide are creating the future and raising the bar as we drive the next decade of growth. We’re on a mission to hire the very best and believe in creating a company culture where all employees are empowered to make an impact. At Adobe, we believe that great ideas can come from anywhere in the organization. The next big idea could be yours. 

Let’s Adobe together At Adobe, we believe in creating a company culture where all employees are empowered to make an impact. Learn more about Adobe life, including our values and culture , focus on people, purpose and community , Adobe for All , comprehensive benefits programs , the stories we tell , the customers we serve, and how you can help us advance our mission of empowering everyone to create.

Adobe is proud to be an Equal Employment Opportunity employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other protected characteristic. Learn more.

Adobe aims to make our Careers website and recruiting process accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email accommodations@adobe.com or call +1 408-536-3015. 

AI Use Guidelines for Interviews: Our interviews are designed to reflect your own skills and thinking. The use of AI or recording tools during live interviews is not permitted unless explicitly invited by th

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