Executive Assistant

About this role



 We are the people who give possibilities purpose

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities. 

 Job Description

Primary Responsibilities:  

• Performs administrative duties for BD’s global Public Affairs team and the Senior Vice President, Public Affairs.  

• Manages the operations of BD’s   Washington,   DC office and   responsible   for handling needs and concerns that may arise within the department such as computer related issues, corporate cards,   maintains   office supplies, etc.  

• Coordinates/organizes various meetings including meetings with government officials, visits from executive leadership and   any other   events held at BD’s Washington, DC office.  

• Maintains the calendar of the Senior Vice President, Public   Affairs   and the Public Affairs team.   Uses   good judgment in scheduling all meetings and other pertinent calendar events.   Sends out   appropriate notification/documentation   to attendees.  

• Exercises independent judgment in the establishment of priorities.   Must   be able to work independently. Maintains a high degree of confidentiality in dealing with all correspondence, reporting, presentations, Public Affairs related materials, etc. Works closely with Central, Regional and Business Unit teams.  

• Coordinates travel plans for Senior Vice President, Public Affairs and Public Affairs staff.   Also   makes arrangements   for international   travel   including visa applications and any other information needed when traveling abroad (i.e. medical information).   Prepares itineraries for travel and gathers pertinent information for the trip.  

• Manages/process expense reports for the Senior Vice President, Public Affairs.  

• Maintains all files and other pertinent correspondence to be   retained . Exercises good judgment in the retention,   routing   and destruction of data.  

• Performs all administrative duties including emails, letters, and other necessary materials.  

• Maintains personal computer skill levels with current technology used at BD.  

• Coordinates orientation schedule, office or cube location, computer/phone set-up for new hires.  

• Other ad hoc support requests as   necessary   including (but not limited to): requests for gathering or   consolidating   data, occasional note- taker   in meetings.  

Requirements:

• Minimum of a High School Diploma with formal training or equivalent work experience   required .  

• At least 7-seven plus years' experience as an Assistant supporting senior leaders  

• A high-level   proficiency   with Microsoft office applications (Outlook, Word,   Excel   and PowerPoint)   required .  

• Confidentiality is   a must   - this role will have access to highly confidential data (both financial, organizational, and personal)   and   this individual must be trusted to   maintain   confidentiality of this information at all times .  

• Excellent calendar/meeting management. Experience scheduling domestic and international business travel and accommodations (including passports, visas, etc.), preparing, reconciling, and   maintaining   expense reports.  

• Must be able to project and present a professional image of the Public Affairs function both internally and externally to BD.  

• Be someone who fosters a positive team atmosphere with a willingness to cooperate with other members of the admin team when   required .  

• Be flexible to ad hoc requests for support even if   it’s   not listed above for the good of the function and the business.  

• Be able to handle many parallel tasks at once.  

Preferred Qualifications:  

• College degree  

• Executive Assistant experience with a global organization  

• Proficient with SAP and/or Workday and Concur  

At BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essential in the fast-paced healthcare industry. For most roles, we require a minimum of 4 days of in-office presence per week to   maintain   our culture of excellence and ensure smooth operations, while also recognizing   the importance of flexibility and work-life balance. Remote or field-based positions will have different workplace arrangements which will be   indicated   in the job posting.

For certain roles at BD, employment is contingent upon the Company’s receipt of sufficient proof that you are fully vaccinated against COVID-19. In some locations, testing for COVID-19 may be available and/or required. Consistent with BD’s Workplace Accommodations Policy, requests for accommodation will be considered pursuant to applicable law. 

Why Join Us? To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of healthcare. At BD, you’ll discover a culture in which you can learn, grow and thrive.

We believe that when people connect in person, we learn faster, collaborate more deeply, and build a stronger culture. Join us and enjoy a culture where face-to-face collaboration supports your learning, your progress, and your success.

To learn more about BD visit https://bd.com/careers .

Becton, Dickinson, and Company is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status,

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