Student Assistant, University Unions Executive Office

About this role

Job Posting Title: Student Assistant, University Unions Executive Office ---- Hiring Department: University Unions ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 19 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Sep 01, 2026 ---- Position Duration: Expected to Continue Until Dec 31, 2026 ---- Location: UT MAIN CAMPUS ---- Job Details: Purpose The Student Office Assistant provides administrative and general office support to the University Unions Executive Office. This position serves as a welcoming and professional first point of contact for students, staff, faculty, University partners, and visitors while assisting with routine daily operations of the office. The position provides an opportunity to gain experience in a professional university office environment while developing skills in customer service, communication, organization, administrative support, and office operations.

This position is open to both Work-Study and non-Work-Study.

Responsibilities • Serve as a welcoming and professional first point of contact for visitors to the University Unions Executive Office.

• Greet and assist students, staff, faculty, University partners, and guests, and direct visitors to the appropriate staff member or resource.

• Answer and route incoming phone calls and respond to general office inquiries.

• Assist with routine administrative duties including filing, scanning, copying, printing, data entry, and document organization.

• Receive, sort, and distribute mail, packages, correspondence, and other office materials.

• Maintain discretion and confidentiality when handling University, employee, student, or departmental information.

• Complete routine opening, closing, and daily office tasks as assigned.

• Maintain dependable attendance and professional communication regarding scheduling and work responsibilities.

• Provide additional administrative and operational support to the University Unions Executive Office as assigned.

Required Qualifications • Must be a current student at The University of Texas at Austin and meet the University's student employment eligibility requirements, including enrollment in at least six (6) semester credit hours, unless otherwise eligible under university policy.

• Strong customer service and interpersonal skills.

• Effective verbal and written communication skills.

• Ability to interact professionally with a variety of university constituents and visitors.

• Ability to follow established procedures and instructions.

• Strong organizational skills and attention to detail.

• Ability to manage routine tasks independently while also working collaboratively with office staff.

• Dependability, professionalism, punctuality, and discretion.

• Ability to appropriately handle confidential or sensitive information.

• Basic computer skills and ability to learn University and departmental systems.

Preferred Qualifications • Previous customer service, administrative, reception, or office experience.

• Experience using Microsoft Outlook, Word, Excel, or similar applications.

• Experience working in a professional, higher education, or customer-facing environment.

Hourly Rate $10.00 per hour; up to 19 hours per week

Working Conditions Typical professional office environment with frequent interaction with students, staff, faculty, University partners, and visitors. Work primarily involves use of a computer, telephone, and standard office equipment.

Work Shift / Availability Requirements • Work schedule will be established based on Executive Office operational needs and the student’s class schedule.

• Availability during regular University business hours is required.

• Consistent and reliable attendance during scheduled shifts is expected.

Upon applying, please submit the following additional information: • Current resume

• Weekly availability by day and date available to begin work

---- Employment Eligibility: Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation. ---- Retirement Plan Eligibility: Students in this position may choose to enroll in the UTSaver voluntary retirement programs. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorizatio

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