Sr. Federal Proposal Coordinator/ Jr Proposal Manager

About this role

Vantor is forging the new frontier of spatial intelligence, helping decision makers and operators navigate what’s happening now and shape what’s coming next.  Vantor is a place for problem solvers, changemakers, and go-getters—where people are working together to help our customers see the world differently, and in doing so, be seen differently. Come be part of a mission, not just a job, where you can: Shape your own future, build the next big thing, and change the world.

To be eligible for this position, you must be a U.S. Citizen. This position requires an active U.S. Government security clearance, applicants who do not currently hold the required clearance will not be eligible for consideration. Employment for cleared roles is contingent upon verification of clearance status.

 Export Control/ITAR: Certain roles may be subject to U.S. export control laws, requiring U.S. person status as defined by 8 U.S.C. 1324b(a)(3).

Please review the job details below.

This position requires an individual who is willing to obtain a U.S. Government   Secret   clearance.  

Vantor is hiring an Associate Proposal Manager, an ideal growth opportunity for a strong Federal Proposal Coordinator, Proposal Specialist, or junior Proposal Manager ready to take on greater ownership of complex federal pursuits. In this role, you will support the development of compliant, compelling proposals for DoD, Intelligence Community, and other federal customers, including enterprise and large-dollar opportunities. You will partner with Capture Managers, proposal leaders, technical SMEs, pricing/cost teams, graphics, production, and business leaders to coordinate proposal activity from pre-RFP planning through final submission.  

This is a high-visibility role within Vantor’s sales and growth organization. You will gain exposure to senior leaders, technical experts, and mission-focused federal programs while building the skills to manage proposal efforts independently over time.  

Responsibilities:  

• Support the full lifecycle development   of complex federal proposals for enterprise and large opportunities from pre-proposal phase through post-proposal submittal phases.  

• S upport proposal strategy development and translate capture direction into compliant, compelling content   and translate capture   objectives   into high-quality, compliant proposal content across all volumes (technical, management, cost, past performance, etc.).  

• Work closely with executives, leadership teams, business development staff, partners, and subject matter experts to lead and guide proposal efforts, providing strategic direction and support throughout.  

• S upport and increasingly own compliance and submission readiness:   manage and control all proposal activities against the proposal schedule and RFP requirements within Vantor’s complex business environment.  

• Drive storyboarding, proposal mock-ups, and iterative drafts from concept through final submission; ensure cost volume integration and alignment with technical/management volumes.  

• Plan and conduct structured kick-offs that set expectations, responsibilities, and schedules for all contributors.  

• Lead and/or coordinate color reviews that produce actionable feedback (in-briefs / de-briefs) and ensure reviewer accountability.  

• Coach SMEs, authors, and proposal contributors in persuasive writing and proposal best practices; collaborate closely with production, graphics, and desktop publishing teams to ensure high-quality deliverables.  

• Communicate progress, risks, and decisions effectively with senior leadership, capture teams, and program leadership.  

• Operate effectively under pressure and tight deadlines,   maintaining   composure and ensuring proposal quality when proposals have CEO visibility.  

• Coordinate contributors, SMEs, writers, reviewers, graphics, pricing, and production teams to gather inputs, track assignments, resolve gaps, and keep proposal artifacts moving through deadlines.  

• Maintain proposal workspaces, content repositories, templates, prior proposal artifacts, and reusable content to support efficient proposal development.  

Minimum Qualifications:  

• Bachelor’s degree in business, communications, English, marketing, or a related field, or equivalent experience.  

• 3-5 years of federal proposal experience in a coordinator, specialist, writer, business development, or junior proposal management capacity.  

• Experience supporting or coordinating formal color-team reviews, such as Pink, Red, Gold, or similar review processes.  

• Familiarity with federal solicitation structure, including Sections L, M, and C, and ability to translate requirements into outlines, matrices, schedules, and assignments.  

• Demonstrated experience coordinating and   leading   major sections of all proposal volumes (technical, solution, management, cost) for large/enterprise opportunities.  

• Demonstrated experience developing and applying formal proposal management artifacts and processes: proposal schedules, outlines, compliance matrices, kick-offs, storyboards, mockups, and color review in-briefs/de-briefs.  

• Strong time management, prioritization, attention to detail, and sound judgment under deadline pressure.  

• Experience supporting proposal development for federal RFPs, RFIs, white papers, ROMs, task orders, IDIQs, BPAs, GWACs, or similar opportunities.   

• Understanding of the federal proposal lifecycle, including RFP analysis, schedules, assignments, compliance matrices, outlines, kickoffs, drafts, reviews, production, and submission.   

• Experience coordinating internal stakeholders, SMEs, writers, reviewers, graphics, pricing/cost teams, and proposal leadership under deadline pressure.   

• Strong organization, follow-through, attention to detail, and judgment in a deadline-driven environment.  

• Advanced Microsoft Word and Office skills; familiarity with proposal production tools and Adobe Acrobat for fin

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