Sr. Administrative Officer, Otolaryngology (H)

About this role

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The University of Miami/UHealth Department of Otolaryngology has an exciting opportunity for a full time Sr. Administrative Officer to work in Miami, FL. The Sr. Administrative Officer, Otolaryngology serves as the administrative leader and senior management advisor to the Chair(s) and or other senior leadership within the organization. The Sr. Administrative Officer, Otolaryngology generates, manages, and interprets strategic information; provides financial management and accountability for all Department resources; and provides administrative infrastructure to ensure organizational and department goals are achieved and faculty and staff thrive

CORE JOB FUNCTIONS • Develops, obtains approval for, and directs short and long-term strategic business plans for the Department, while actively serving as the senior financial and administrative manager.

• Prepares business analyses, and funding plans, and develops proposals; implements plans for new programs; and designs and executes changes to existing programs.

• Ensures successful completion of these plans and programs. Oversees all operational activity for the department including directing strategic business, programmatic, policy development and operational planning in partnership with the Chair and senior department leaders.

• Serves as the administrative liaison for Department programs at affiliate sites and within the division.

• Ensures administrative services in the Department are compliant with all applicable policies and procedures. Plans and manages all financial areas including all aspects of revenue and expense management.

• Provides administrative direction and coordination of day-to-day functions, including those involving other entities whose work impacts the business of the Department.

• Oversees the administrative management of clinical programs to include analysis of charge capture, reimbursement patterns, management of billing processes/practices, clinical productivity, development, negotiation, and execution of contracts. Understands all grants and contracts funding sources and how they impact Departmental funds flow, faculty effort, etc.

• Manages research space, facilities and resources, equipment, and the disposition thereof Refines and develops an administrative structure that provides the necessary level of support services needed for the Department’s continued success and strategic growth.

• Oversees departmental human resources matters in the implementation of the varied policies and procedures for faculty, staff, residents/fellows, and other personnel. Partners with Human Resources in the resolution of employee relations issues.

• Ensures departmental employment activities and practices are in compliance with University or Health System. Provides advice and counsel to administrative leaders on personnel decisions and actions, including promotions, salary actions, performance evaluations, training, performance management, and terminations. Ensuring training, evaluation, and performance needs of staff including compliance, HIPAA, and information systems security requirements.

• Oversees aspects of faculty appointment, promotion/tenure, and non-renewal processes within the Department, ensuring adherence to guidelines and timelines.

• Manages financial resources for the Department to achieve optimal utilization, including financial planning,  budgeting, and accounting functions. Coordinates, monitors, and manages separate budgetary units in multiple entities.

• Promotes high standards and holds staff and faculty accountable for financial management policies involving personnel/payroll, purchasing, budget management, and travel.

• the planning, budgeting, and accounting functions for operating, capital, grant, and gift budgets; employing appropriate stewardship of available funding streams.

• Leads the process for the allocation of funding of faculty salaries and clinical incentive plans. Assists in the recruitment of diverse faculty, with appropriate expertise to meet the clinical, educational and research needs of the department.

• Ensures internal control oversight and compliance with laws and regulations, safeguarding of assets, compliance with University policies and procedures, reliability of internal and external reporting, and efficiency and effectiveness of operations. Creates an effective control environment, conducts risk assessment, and implements and monitors controls.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS Bachelor’s degree in relevant field required Minimum 7 years of relevant experience required

Knowledge, Skills and Abilities: • Strategic Leadership: Commitment to the University's core values, mission and vision. Understands the strategic vision and major initiatives to lead and influence across departments to achieve goals and drive strategic initiatives.

• Operational Transformation: Ability to drive operational efficiency.

• Change Leadership: Ability to lead organizational change initiatives, fostering a culture of innovation and adaptability.

• Financial Stewardship: Ensures fiscal responsibility, and optimization of financial performance.

• Stakeholder Engagement: Engaging and communicating with key stakeholders, building strategic partnerships, and enhancing the university's reputation.

• Innovation: Drives innovation by encouraging/implementing innovative solutions and driving continuous improvement.

• Communication: Ability to influence others, articulate strategic vision, and ensure clear and persuasive communication.

DEPARTMENT ADDENDUM

Department Specific Function

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