Senior Coordinator, Finance Operations

About this role

Job Posting Title: Senior Coordinator, Finance Operations ---- Hiring Department: University Development Office ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes

About The University of Texas at Austin What starts here changes the world.

The University of Texas at Austin, founded in 1883, ranks among the best universities in the world. With 76 programs ranked in the top 10, UT Austin is the #1 public university in Texas and the #7 public university in the nation.

Like the state it calls home, The University of Texas at Austin is a bold, ambitious leader supporting more than 55,000 students, 4,750 faculty, 15,000 staff and top national programs across 18 colleges and schools. Amid the backdrop of Austin, Texas, a city recognized for its creative and entrepreneurial spirit, the University provides a place to explore countless opportunities for tomorrow’s artists, scientists, athletes, doctors, entrepreneurs and engineers.

Learn more about UT’s mission and values and leadership .

Why Join Texas Development? The University of Texas at Austin is a thriving hub of learning and discovery that anchors our city and enables excellence and innovation on the highest level. And it’s only possible because generous supporters believe in the power and promise of our state’s flagship university to change the world. With more than $6 billion raised in the What Starts Here campaign, Texas Development is quickly becoming one of the best fundraising programs in public higher education.

Texas Development is a dynamic community of 500+ fundraising professionals across the Forty Acres. We strive to reach the highest levels of achievement and success in all that we do by creating meaningful and powerful experiences for our donors.

Follow your passion, grow your career and help us change the world .

Benefits The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services.

Texas Development supports growth by offering professional development opportunities that help every team member accomplish their goals, enrich their skillset and deepen their engagement with UT.

Purpose The Senior Coordinator, Finance Operations, supports University Events & Experience (UEE) within the University Development Office (UDO).

This position coordinates compliance-related financial processes, supports Finance Manager with accurate tracking and documentation of event-related transactions, and ensures adherence to university, state, and regulatory requirements. This role collaborates with university partners and external stakeholders to process compliant, well-documented financial operations that enable successful university events.

Responsibilities • Support the Finance Manager on compliance-related aspects of UEE/UDO financial operations, including event-related budget documentation, purchase orders, contracts, and payment records.

• Prepare, review, and verify documentation for contracts, purchase orders, invoices, payments, procurement requests, credit card transactions, reconciliations, interdepartmental transfers, Official Occasion Expense Forms (OOEF), and travel reimbursements for UEE/UDO.

• Apply and follow established university compliance procedures to help ensure transactions are accurately documented and aligned with institutional, state, and regulatory requirements.

• Maintain and organize records to support adherence to UT Austin and UT System financial, procurement, and administrative policies.

• Assist the Finance Manager and UEE staff with compliance reviews and audit inquiries.

• Provide guidance on documentation requirements, approval processes, and policy interpretation.

• Identify compliance risks, documentation gaps, and opportunities to strengthen internal controls and financial stewardship.

• Audit event procurement details, codes, and supporting documentation for UEE events, ensuring completeness and accuracy.

• Enable process improvements for UEE/UDO and ensure clear, timely reporting to other university departments.

• Perform additional duties or participate in special projects assigned to advance the goals of the UEE team and UDO.

Required Qualifications • Bachelor’s degree in business administration, public administration, finance, or a related field.

• Minimum of three years of experience in a related area such as compliance support, financial administration, procurement coordination, event operations, or higher education administration.

• Strong organizational and coordination skills, with the ability to manage multiple tasks, track documentation, and support compliance processes in a fast-paced environment.

• Demonstrated ability to interpret, apply, and maintain compliance with institutional policies and procedures, particularly those related to financial stewardship, procurement, and documentation requirements.

• Experience working within financial, procurement, or project management systems to track transactions, monitor status, and support reporting activities.

• Ability to work independently with general guidance, demonstrating strong interpersonal, communication, and problem-solving skills.

• Exceptional attention to detail in documentation, recordkeeping, and reporting to ensure accuracy, transparency, and compliance with event-related financial transactions.

• Ability to communicate clearly and professionally with internal and external stakeholders, including vendors and university departments, to provide updates, resolve issues, and support compliance requirements.

• Proficiency with spreadsheet and word processing applications, including Microsoft Office applications and Smartsheet or similar tracking tools.

• Flexibility to work outside standard business hours and provide on-site suppo

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