Quality Training Coordinator

About this role

Thanks for your interest in Oklo! We are searching for a Quality Training Coordinator to build, administer, and continuously improve a quality training and qualification program for personnel whose work affects quality, helping ensure that required training is identified, assigned, completed, documented, and maintained in accordance with 10 CFR 50 Appendix B, ASME NQA-1, applicable contractual and regulatory requirements, and Oklo procedures.

Position Description

The Quality Training Coordinator will own the day-to-day development, administration, and maintenance of Oklo's quality training program. This role will work closely with Quality Assurance, Document Control, Corrective Actions, process owners, functional leaders, and subject matter experts to translate quality assurance requirements into practical role-based training and qualification controls. The coordinator will develop and maintain a comprehensive matrix of personnel whose work affects quality; define initial, recurring, and requalification training needs; ensure new and revised procedures are evaluated for training impacts; and coordinate training actions that support corrective action remediation. The successful candidate will be a highly organized quality professional who can manage training requirements and records with rigor, identify gaps before they affect work, and provide clear, defensible evidence that personnel are appropriately trained and qualified for their assigned quality-affecting activities.

Specific responsibilities may include:

• Develop, implement, maintain, and continuously improve the quality training and qualification program in accordance with 10 CFR 50 Appendix B, ASME NQA-1, applicable contractual and regulatory requirements, and Oklo procedures.

• Develop and maintain a comprehensive role-based training matrix that identifies employees, contractors, and other personnel whose job functions affect quality and maps each role to required initial, task-specific, continuing, periodic, and requalification training.

• Partner with functional managers, quality process owners, and subject matter experts to define competency expectations, prerequisites, required reading, formal training, on-the-job training, examinations, demonstrations, or other qualification methods appropriate to each quality-affecting role.

• Establish and administer a consistent training-needs-analysis process that considers job responsibilities, Quality Assurance Program requirements, procedures and work instructions, regulatory and contractual commitments, organizational changes, performance trends, and lessons learned.

• Work closely with Document Control to evaluate new and revised procedures for training impacts; ensure affected personnel are identified, training is assigned and completed within required timeframes, and training records remain traceable to the applicable document and revision.

• Maintain controlled training curricula and materials, including course content, presentations, required-reading packages, instructor guides, examinations, practical evaluations, on-the-job training checklists, qualification cards, and supporting records, as applicable.

• Administer training assignments and completion records in approved learning, document, or quality management systems; maintain accurate due dates, recurring frequencies, completion evidence, qualification status, and retraining requirements.

• Monitor upcoming, overdue, incomplete, or expired training and qualification requirements; coordinate timely resolution with personnel and managers and escalate issues that could affect authorization to perform quality-affecting work.

• Partner with the Corrective Actions team to determine whether training, retraining, coaching, qualification, or other knowledge-based actions are appropriate as part of corrective action remediation, and ensure assigned actions are completed and documented.

• Support root cause, apparent cause, extent-of-condition, and effectiveness evaluations by providing relevant training histories, qualification records, completion data, and analysis of potential knowledge, skill, procedure-use, or qualification gaps.

• Develop and maintain training program metrics and trend analyses, including completion rates, overdue assignments, recurring training status, qualification expirations, procedure-change training, corrective-action-related training, and other indicators of program health and effectiveness.

• Perform periodic reviews and self-assessments of the training matrix, curricula, qualification requirements, and training records to verify they remain accurate as organizations, job responsibilities, procedures, and quality processes change.

• Support audits, surveillances, assessments, and regulatory or customer reviews by retrieving objective evidence of training and qualification, explaining program controls, addressing observations or findings, and supporting corrective action closure.

• Establish and maintain qualification and requalification controls for personnel performing quality-affecting activities, including defined competency criteria, training prerequisites, practical demonstrations, examinations, management authorization, and periodic re-evaluation where appropriate.

• Coordinate quality training requirements for onboarding, transfers, changes in responsibility, temporary assignments, and other personnel movements so required training and qualifications are identified before independent performance of affected work.

• Collaborate with subject matter experts to develop clear, engaging, technically accurate training that translates quality requirements and procedures into practical expectations for employees and contractors with different levels of experience.

• Ensure training and qualification records are complete, legible, accurate, traceable, retrievable, protected, and retained in approved systems in accordance with applicable quality record requirements and Oklo procedures.

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