Project & Program Management II

About this role

Role Overview

We are seeking an operational specialist to support the Google Meet Hardware (Rooms) team in New York City. This role will own end-to-end hardware inventory lifecycle tracking, physical setup and maintenance of the NYC testing lab, and procurement/budget support for hardware orders and vendor contracts. The ideal candidate is detail-oriented, comfortable working with physical hardware and enterprise ERP/procurement systems, and proactive in maintaining a clean, fully operational lab environment.

*Key Responsibilities**

1. Hardware Inventory Lifecycle & Asset Management*    - *Asset Ingestion & Tracking:* Intake all incoming prototype, dogfood,    and production hardware into inventory tracking tools (SAP Prod / Agile /    gPLM). Record serial numbers, MAC addresses, asset tags, and assign    appropriate Project Codes (e.g., brand new MP, dogfood, development,    trusted tester).    - *Inventory Trackers & Spreadsheets:* Maintain and update primary    hardware inventory trackers (NYC Hardware tracker, GPN Index, Rooms QA    inventory) to ensure real-time accuracy of device locations, statuses, and    assignees.    - *Audits & Reconciliation:* Perform bi-weekly physical inventory    counts/audits across storage rooms, lab benches, and desk areas. Reconcile    discrepancies between physical counts and system records.    - *Disposal & E-Cycling (Dispo):* Coordinate quarterly hardware purges,    routine lab cleanup, and e-recycling workflows via GUTS and secure disposal    partners (SLS/SIMS). Properly categorize, de-register, update status to    "Retired" in SAP Prod, and stage hardware in designated disposal bins.    - *Check-in / Check-out Support:* Manage asset returns and reassignments    for cross-functional team members (SWE, QA, PM, UX).

*2. NYC Lab Setup, Device Provisioning & Lab Maintenance*    - *Unboxing & Mechanical Assembly:* Unbox, assemble, mount, and cable    new Meet Hardware kits, compute boxes, touch controllers, cameras,    microphones, soundbars, and peripheral accessories.    - *Room & Bench Setup:* Deploy and configure Meet Hardware test setups    (Small, Medium, Large room configurations) across lab benches and test    rooms in the NYC facility.    - *Device Provisioning & Network Connectivity:* Ensure devices are    properly powered, enrolled into appropriate test domains/Armada fleet,    connected to the CE/test corporate network, and updated to designated    ChromeOS / Meet software builds.    - *Day-to-Day Lab Readiness:* Maintain the NYC lab in an "always-ready"    state:    - Verify all test stations, displays, peripherals, and compute units are    powered on, connected, healthy, and ready for immediate engineering and QA    use.    - Continuously organize lab benches, power rails, cabling, and staging    shelves.    - Triage basic device power, cable, or network connectivity issues    before escalating to engineering.

*3. Procurement & Budget Operations*    - *Purchase Order (PO) Creation:* Initiate and manage POs for hardware    purchases, OEM test units (Logitech, Poly, etc.), lab equipment, and    third-party vendor services through Google procurement tools (Buying Hub /    Navigo).    - *Risk Assessments & Compliance:* Execute risk assessments in Navigo    and ensure proper compliance categorization prior to PO submission.    - *Budget & Contract Tracking:* Track PO approvals, burn rates, and    active vendor contracts against Cost Center 716 utilizing the internal    contract and PO tracker.    - *Invoice & Supplier Operations:* Coordinate with external suppliers    (e.g., Gecko, NTT Data, Maverick Labels) and Google vendor onboarding    systems (Spend/Ariba) to verify invoice accuracy, assist with receipt of    goods, and route approvals.

*Required Qualifications & Experience*

   - *Experience:* 2+ years of experience in hardware lab management, IT    asset management, logistics coordination, or IT operations.    - *Hands-on Hardware Skills:* Comfortable unboxing, assembling,    mounting, and cabling conference room hardware, displays, and peripheral    electronics.    - *Systems Proficiency:*    - Prior hands-on experience using enterprise ERP/inventory tracking    systems (e.g., SAP, Agile/gPLM).    - Familiarity with enterprise purchasing/procurement systems (e.g.,    Ariba, Buying Hub, Navigo, Coupa).    - Proficiency with Google Workspace (Google Sheets, Docs, Drive).    - *Organizational Skills:* High attention to detail with physical    inventory tracking, serial numbers, and barcode auditing.    - *Communication & Collaboration:* Excellent communication skills to    interface with SWEs, QA, Program Managers, facilities teams, and external    hardware vendors.    - *Physical Requirements:* Ability to lift and move equipment up to    35–50 lbs (displays, packaged hardware kits, dispo bins).

*Preferred Qualifications*

   - Familiarity with ChromeOS, Google Meet Hardware peripherals, or video    conferencing systems (Logitech, Poly, Neat, Lenovo, etc.).    - Experience working inside tech hardware testing labs, AV testing    environments, or electronics engineering labs.    - Prior experience managing vendor quotes, statements of work (SOWs),    and cost center budget trackers.  

Salary Range $66,120.00 - $104,400.00 USD (Salary) • Please note that the salary information provided herein is base pay only (gross); it does not include other forms of compensation which may or may not apply to this specific position, namely, performance-based bonuses, benefits-related payments, or other general incentives - none of which are guaranteed, may be subject to specific eligibility requirements, and are wholly within the discretion of Astreya to remit. • Further, the salary information noted above is a range that consists of a minimum and maximum rate of pay for this specific position. Where an applicant or employee is placed on this range will depend and be contingent on objective, documented work-related considerations like education, e

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