Project Manager - Regulatory and Licensing

About this role

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Day - 08 Hour (United States of America)

This is a Stanford Health Care job.

Join our Facilities Planning & Design team as a Project Manager - Regulatory & Licensing, where your   expertise   directly shapes safe, compliant healthcare environments.   You’ll   play a critical role in ensuring our spaces meet regulatory standards and support exceptional patient care.  

As a   Project Manager - Regulatory & Licensing,   you’ll   manage the licensing and regulatory coordination for healthcare projects,   partnering closely with   internal   medical planning   and   regulatory affairs   teams ,   external   design teams,   and authorities having   jurisdiction . In this hybrid role based in Palo Alto,   you’ll   be onsite   o n Mondays and Wednesdays, with flexibility to work from home on other days unless project needs   require   attendance. Success in this role means   anticipating   regulatory requirements, guiding teams through CDPH and OSHPD processes, and keeping projects moving smoothly across multiple stakeholders.  

What you’ll bring:   • 3+ years of relevant experience, ideally in healthcare design or regulated environments   • Strong understanding of licensing workflows for healthcare spaces   • Experience interacting with CDPH and OSHPD (preferred)   • Architecture degree; licensed architect preferred   • Clear communication, attention to detail, and the ability to simplify complex requirements for diverse partners  

The   Land Use & Licensing   team guides long-range planning, entitlements, and sustainability initiatives that advance Stanford Medicine’s growth and mission. Combining   expertise   in architecture, planning, construction, and healthcare, the team oversees licensing, compliance, and government relations with precision and collaboration. The work ensures regulatory alignment, sustainable development, and seamless coordination across the enterprise

The   Facilities Planning & Design   (FPD) business unit leads the planning, design, and improvement of Stanford Health Care’s spaces to advance excellence in care, innovation, and experience. With   expertise   across Planning, Design, Land Use & Licensing, Art, Wayfinding, Signage, and Facilities Administration, FPD turns vision into reality, creating functional, compliant, and inspiring environments aligned with Stanford Medicine’s mission.  

The   Facilities Services   division enhances health through leadership, collaboration, and innovation. Our team offers essential non-clinical support 24/7, ensuring safe operations and planning for future needs. We   represent   the intersection of planning, construction, general services, and   facilities   operations. Learn more about Facilities Services at:   Facilities Services | Stanford Health Care      

A Brief Overview The Design and Construction Project Manager is responsible for managing the day-to-day efforts related to programming, planning, design, construction, and activation of small projects for the Stanford Health Care (SHC) under the general supervision of the Director. Ensures completion of projects within budget, on schedule, while meeting all program objectives and appropriate governmental regulations. Also acts as a liaison between the client/users and all other project participants including consultants, contractors, vendors, and outside jurisdictional agencies.

Locations Stanford Health Care   This is a Stanford Health Care job.

A Brief Overview The Project Manager (PM) leads key organization initiatives for Stanford Health Care. Project Managers are responsible for the coordination and completion of all aspects of project management on assigned projects, including, but not limited to, project scope, project schedule, project budget, project plans, facilitating meetings, documenting requirements, overseeing development, operational workflows, and implementation. Additionally, the Project Manager directs participants in compliance and regulatory alignment efforts.

The Project Manager is responsible for identifying and resolving project issues, making sure the project progresses on schedule and on budget. The PM is the point of communication with stakeholders and is accountable for the project's success. The Project Manager must have strong communication skills in acting as the liaison between the project team, subcontractor, customer, key stakeholders, and senior leadership. The Project Manager has ultimate responsibility for project delivery. The Project Manager may direct the project/senior project coordinator (PC or Sr. PC) to expedite project related tasks.

Locations Stanford Health Care

What you will do • Deliver concurrent various sized projects to successful completion. • Follow FS&P standard work/processes, policies, and procedures, develop detailed project plans, and complete required project documentation. • Coordinate with FS&P Senior leadership and BOSI manager on project budget targets, status, and resolution of related issues. • Utilize designated project management tools to report project status, manage issues, identify risks and escalations. • Develop and maintain effective relationships with project owners, operational leaders, business services, IT, vendors, and other project stakeholders. • Support Senior Project Managers as back up on projects. • Coordinate post-project review and lessons learned meetings following stabilization of projects. • Provide leadership while the project coordinator positions the team and collaborates in project implementation. • Balance both internal and external stakeholder interests to maintain alignment of the project outcomes. • Incorporate Lean practices to effectively manage stakeholder and operational leader expectations. • Understand customer requirements and manage the dynamics of these individu

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