Program Manager- Division of Cardiovascular Medicine (Hybrid)

About this role

Discover Vanderbilt Health : With eight hospitals and over 180 clinics, we are the region’s largest comprehensive academic health system. Vanderbilt Health has a long tradition of providing world-class care to the people of the Mid-South, living out our mission of moving medicine forward through preeminent programs in patient care, education and research. Here you’ll find a spirit of collaboration and a supportive community where your expertise is valued, your knowledge expanded and your uniqueness celebrated. We are committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region.

Organization: Cardiovascular Med Admin 20 Job Summary: This position will provide support for calendar management, agenda, communications, and projects as requested by the Division Director. These items require significant communication and collaboration opportunities across Vanderbilt Health and will develop strong relationships with peers across the medical center to encourage collaboration. Frequently requires after business hours communications and changes. .

DEPARTMENT SUMMARY

The Division of Cardiovascular Medicine at Vanderbilt University Medical Center (VUMC) is committed to understanding, preventing, and treating cardiovascular disease through: groundbreaking research, providing exceptional patient care, and training the next generation of leaders in cardiovascular medicine.   • Groundbreaking research

• Providing exceptional patient care

• Training the next generation of leaders in cardiovascular medicine  

KEY RESPONSIBILITIES

• Track,   submit   and   assist   with the Division   Director   expense reports, reimbursements, travel expenses and planning and coordination with the recruitment office as needed for recruitment related expenses .    

• Will   maintain , develop,   revise   and   assist   in presentations for division meetings and other meetings as requested by the Division Director. Will   assist   in leading and directing meetings such as the daily leadership huddles.  

• Update and   maintain   Faculty and Staff distribution lists and keep division wide meetings (Faculty Meeting, etc.) updated as faculty and staff on/offboard. Keep track of Division wide publications, achievements, and other data points as required by Vanderbilt Health, DOM and as requested by the Division Director. Data is   reported out   monthly,   quarterly   and annually depending on the audience.  

• Provide administrative support and program support to Division Managers as needed.   Some faculty onboarding support will be expected as support for Business Process Manager and Administrative Manager.    

TECHNICAL CAPABILITIES • Program Management (Intermediate): Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives. • Financial Processes (Intermediate): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts. • Process Improvement (Intermediate): Identifies, analyzes and improves upon existing business processes for optimization and to meet standards of quality. • Peer Leadership (Intermediate): The ability to show leadership and influence people of equal rank in an effort to accomplish team goals. • Networking (Intermediate): Build relationships through industry contacts, professional organizations and individuals. • Quality Management (Intermediate): Developing a systematic process of checking to see whether a process or service is meeting specific requirements.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members. Core Capabilities :

Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve

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