Program Coordinator II - Administration - Enterprise Physical Operations

About this role

Location ST. LOUIS, MO 63110

 Scheduled Hours 40

Position Summary The Enterprise Physical Operations, Infrastructure, Capital Programs & Real Estate (EPO) department at WashU provides integrated operational, infrastructure, planning, and facility services that support the university’s mission of excellence in education, research, patient care, and community engagement.

Guided by our PRIDE+ Core Values of Professionalism & Planning, Respect & Responsibility, Integrity & Integration, Dedication & Delivery, Excellence & Enterprise Alignment, and Accountability & Stewardship, EPO fosters a culture centered on collaboration, strategic partnership, innovation, accountability, and service excellence across the university enterprise.

EPO manages and supports 28 million gross square feet across 235+ buildings and associated infrastructure systems, encompassing academic, research, clinical, residential, administrative, and support facilities across the university’s campuses and operations. Our teams provide strategic leadership and operational expertise in facility management, infrastructure services, capital project delivery, real estate operations, planning, sustainability, engineering, maintenance, environmental services, public safety support, and enterprise operational services.

EPO creates and maintains safe, innovative, efficient, mission-driven environments that support our students, faculty, staff, patients, researchers, and community partners.

For additional information and to hear directly from members of our team, please visit: https://facilities.med.wustl.edu/Careers. Supports the development, implementation, coordination, and ongoing administration of Enterprise Physical Operations capital programs, planning initiatives, and strategic programs that advance institutional priorities related to facilities, infrastructure, space, real estate, capital investment, and operational needs.

Provides program coordination, data and reporting support, governance administration, stakeholder engagement, documentation management, communications, and program controls across Enterprise Physical Operations, university schools and departments, project teams, and institutional leadership.

Job Description

Primary Duties & Responsibilities:

Program Coordination:

• Coordinate assigned programs and initiatives, including schedules, milestones, deliverables, action items, dependencies, and deadlines. • Monitor progress and facilitate follow-up activities to support achievement of established objectives.

Planning and Program Data Management:

• Collect, organize, validate, and maintain program, capital planning, facilities, space, infrastructure, budget, schedule, and operational data. • Identify data gaps and support resolution efforts through coordination with stakeholders.

Governance and Meeting Administration:

• Coordinate leadership reviews, working sessions, committee meetings, and stakeholder engagements. • Prepare agendas, meeting materials, documentation, and action-item tracking. • Document decisions, outcomes, and follow-up activities.

Reporting and Deliverable Preparation :

• Prepare and coordinate executive presentations, dashboards, reports, schedules, communications, and briefing materials. • Ensure accuracy, quality, consistency, and timely distribution of program information.

Stakeholder Coordination :

• Serve as a liaison among Enterprise Physical Operations, university departments, consultants, project teams, and institutional stakeholders. • Track requests, feedback, commitments, decisions, and follow-up actions.

Documentation and Records Administration:

• Maintain program records, templates, correspondence, reports, and documentation in accordance with institutional policies and records-management standards.

Working Conditions: Job Location/Working Conditions: • Normal office environment.

Physical Effort: • Typically sitting at a desk or table. • Repetitive wrist, hand or finger movement. • Ability to move to on and off-campus locations.

Equipment: • Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education: High school diploma or equivalent high school certification or combination of education and/or experience. Certifications /Professional Licenses : No specific certification/professional license is required for this position.

Work Experience: Relevant Experience (5 Years) Skills: Not Applicable Driver's License: A driver's license is not required for this position.

More About This Job WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education: Bachelor's degree Certifications /Professional Licenses : No additional certification/professional licenses unless stated elsewhere in the job posting. Work Experience: No additional work experience unless stated elsewhere in the job posting.

Skills: Administrative Support Services, Calendar Management, Confidentiality, Data Monitoring, Data Reporting, Deadline Management, Detail-Oriented, Documentation Preparation, Document Management, Interpersonal Communication, Meeting Facilitation, Microsoft Office, Multicultural Environments, Presentation Preparations, Prioritization, Problem Solving, Professional Judgement, Program Coordination, Project Coordination, Records Management Compliance, Scheduling, Stakeholder Coordination, Task Management, Time Management, Written Communication

Grade G09-H

Salary Range $23.37 - $36.19 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determi

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