People Services Generalist

About this role

Department BSD HRO - Clinical Sciences 1 About the Department The People Services department within the Biological Sciences Division (BSD) of the University of Chicago provides HR support to BSD administrative and operational leaders for over 2400 staff employees in mission critical research positions. The Biological Sciences Division (BSD) is the largest unit of the University. Established in 1930, the BSD is comprised of faculty from the clinical and basic sciences. In this unique academic community, a unified division delivers undergraduate, graduate, medical, and postgraduate education in the biological sciences together with outstanding patient care and world-renowned research. The BSD currently includes approximately 135 faculty in the 10 basic science departments, over 800 faculty in 13 clinical departments, and 2400 staff members. The BSD includes the Pritzker School of Medicine (PSOM), approximately 24 academic units, degree-granting committees, and research centers and institutes. The BSD is located on the University's main campus in Hyde Park, 20 minutes south of downtown Chicago. Job Summary The People Services Generalist will report to the Associate Director of People Services and will support BSD departments focusing on Academic Affairs as well as Human Resources. The People Services Generalist is a key member of the BSD HR/AA team partnering with leaders to provide day-to-day support to a designated client group. The Peoples Services Generalist will focus on activities related to BSD Faculty employment including; the full life cycle of Faculty recruitment & Postdoctoral Scholars, onboarding and offboarding, attending offsite career events, investigating pay discrepancies, generating HR reports, and organizing employee engagement activities. All activities will be performed according to Departmental, Divisional and University HR goals. The incumbent functions with considerable autonomy, assuming responsibility for the oversight and coordination of many diverse administrative responsibilities requiring a high degree of confidentiality, discretion, independent judgment, and initiative. The successful People Services Generalist builds credible relationships across the organization to help facilitate effective employee communications, problem solving and solution-based outcomes. Assists and/or own special projects as needed and provides solutions to ongoing process/ project improvement initiatives. Responsibilities • Serves as a key resource to BSD staff and departmental administrators on all HR related matters ensuring HR services are provided in a timely and professional manner.

• Resolves HR administrative issues in consultation with appropriate University of BSD administrative offices such as Shared Services, Payroll, or Student Employment communicating directly with all stakeholders to ensure issues are successfully resolved.

• Generates standing and ad hoc reports on compliance and HR metrics using Workday.

• Responsible for providing follow-up on HR compliance reporting and tracking for the assigned unit.

• Coordinate work authorization efforts for designated unit by acting as a liaison to the Office of International Affairs, University Human Resources, and/or Payroll. Which includes but is not limited to running Visa reports and owning Visa applications by the direction of the HRBP.

• Gain and maintain knowledge of University Human Resource policies and procedures as well as federal, state and local employment and labor laws staying abreast of changes and implementing the changes into the day-to-day workflow.

• Coordinate HR activities supporting employee training, communication, engagement and wellness.

• Manages the full life cycle of Student Employment.

• Supports staff hiring processes, including developing job descriptions, interviewing and reference checking, handling employment offers, and conducting orientation. Drafts templates and routine offer letters. Maintains appropriate human resources data and records, solving a range of straightforward problems using standard procedures.

• Provides professional support to a unit's employee/labor relations efforts, including handling grievances, disciplinary warnings, and employee complaints.

• Performs other related work as needed.

Minimum Qualifications Education: Bachelor’s degree in a related field, or an equivalent combination of education and relevant experience. Work Experience: 2-5 years of work experience in a related job discipline. Certifications: ---

Preferred Qualifications

Experience: • Experience as a human resources professional in higher education or healthcare environment strongly preferred.

• Experience working with Workday or other Human Resources Information Systems.

• Experience working with Interfolio.

• Working knowledge of employment regulations and typical human resources procedures.

• Demonstrated experience delivering quality customer service.

Licenses and Certifications: • Human Resources Certification preferred (HRCI or SHRM certification).

Technical Skills or Knowledge: • Strong and broad software knowledge and usage including: word processing, spreadsheet, e-mail, and web, as well as a strong knowledge of Microsoft Office suite.

• Knowledge of Workday or similar human resources information systems.

Preferred Competencies • Celebrate diversity and inclusion.

• Strong customer service skills and ability to interact with and serve a diverse population with tact, courtesy, clarity, and diplomacy.

• Demonstrated ability to work independently and as part of a team.

• Foster partnership and collaboration.

• Exhibit business acumen and organizational astuteness.

• Demonstrated ability to work on multiple projects simultaneously, juggle competing deadlines, set priorities, and meet deadlines with minimal supervision despite heavy workload and tight deadlines.

• Demonstrate strategic agility.

• Display emotional intelligence.

• Exhibit resilience and optimize resources.

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