Patient Services Coordinator (Vancouver, WA)

About this role

Online applications must be received before 11:59pm on: August 30, 2026 If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s): 284F-YN_CS_NPS - Patient Services Coordinator Business Title: Patient Services Coordinator (Vancouver, WA) Employee Type: Classified Position Details: The Opportunity: As the Patient Services Coordinator, you will serve as the primary contact for the Student Wellness Center for staff, faculty, and students seeking information and services from our Health and Counseling Services programs. You will advise and schedule students seeking counseling or health appointments, serve as the day-to-day contact for administration of the Health Services program including promotions, and ensure contract compliance with third-party service providers. Additionally, you will support the work of the full-time mental health counselors.

As the lead for our Electronic Medical Records (EMR) system, you will provide physical and mental health record related information to authorized medical providers and mental health clinicians, staff, and/or third-party agents regarding clients/patients. In this position, you will ensure compliance of records with applicable policies, state and federal requirements and/or regulations.

Additionally, the coordinator will be responsible for maintaining data, reconciling expenditures and budgets; coordinating health and wellness promotion, general orientation for new hires, work schedules and supporting searches for new hires. You will help organize and support office operations as well as manage equipment inventory.

Because this position serves as the initial contact for students seeking counseling and health services and as part of the check-in for appointments, you will be required to be on campus when students and staff are present.

Additional Information: This is a full (100 % FTE), permanent position. This position is overtime eligible.

Monthly Salary: $3,738 to $4,980 Monthly (Steps A-M) | Range 41 | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28 .

In accordance with RCW 49.58.110 , the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation .

Required Qualifications: • High school graduation or equivalent AND three years of general office experience or two years of office or customer service experience in a healthcare setting; OR equivalent education/experience.

• Experience working with reception or records in an office setting, preferably in healthcare or mental health with emphasis on client/patient service.

• Demonstrated ability to work effectively with diverse clients/patients, medical or mental health providers, and colleagues.

Preferred Qualifications: • Accurate and effective communication skills; both verbal and written.

• Proficient experience with computers, including advanced features, with Microsoft Outlook, Word, Excel, and Access.

• Experience working with diverse populations such as non-traditional, first-generation, low income, and students with disabilities.

• Experience with providing administrative support for a student focused program in a university setting.

• Experience with electronic record-keeping.

Position Sponsorship Eligibility: Not eligible for work visa sponsorship

Area/College: Student Affairs Department Name: Student Wellness Center Location: WSU Vancouver

Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

1) Resume 2) Cover Letter

External candidates , upload all documents in the “Application Document” section of your application. Current WSU Employees (internal candidates) , before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday . Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application.

Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible.

Reference contact information will be requested later in the recruitment process through Workday.

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34 , engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type: Full time Position Term: 12 Month Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reaso

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