Onsite Inventory Coordinator

About this role

The Opportunity:

In this role, you will report to the Territory Area Manager and will work closely with the Avantor’s Advanced Laboratory Services professionals to serve our customers by performing customized, mission-based lab work and research protocols that help return time back to science.

Location: Ipswich, MA Shift: Monday - Friday 7:30 AM-4 PM Hourly pay range : $23.00 - $26.00

Benefits: Health & Wellness • Comprehensive Medical, Dental, and Vision coverage

• Wellness programs

• Eligible for medical coverage starting Day 1

Time Off • Paid Time Off (PTO)

• Company-paid holidays

• Choice holidays

Financial Well-Being • Flexible Spending Account (FSA) and Health Savings Account (HSA)

• Commuter benefits

• 401(k) retirement plan

• Tuition assistance

• Employee Stock Purchase Plan discount

What we’re looking for  Education: • High school diploma or GED required

• Bachelor’s degree preferred

Experience: • Experience working to IATA/ADR/IMDG preferable.

• Excellent attention to detail.

• Able to partner with other teams and suppliers and deliver results in a matrix environment, managing multiple internal and external partners and stakeholders.

• Able to adapt emerging best practices and industry innovations.

• Outstanding communication skills on all levels and problem solving capabilities.

• An understanding of how the team interacts internally and externally within the organization and how they contribute to the objectives of the business.

• Proven excellent customer service focus and ability to work collaboratively.

• Proficient in data capture, analysis and reporting utilizing various IT systems.

• Knowledge and understanding of Good Laboratory Standards.

• Project management skills, ability to change direction and handle multiple responsibilities and tasks on a regular basis.

• Exceptionally high level of commitment to the success of individuals and overall projects and service provision

How you will thrive and create an impact  Avantor’s Advanced Laboratory Services team is a crucial part of the Avantor Services group serving over 500 customers in biopharma, pharmaceutical, educational, industrial, and high-tech industries with customizable, flexible solutions and end-to-end laboratory operations support. In this role you will:

• Ensuring compliance of activities performed in adherence with defined schedules and quality within a specified area.

• Act and report on deviations

• Act as a key point of contact for all research staff to deal with problems within the laboratories pertaining to stock inventory and dispatching samples

• Creation, maintenance and updating relevant documentation in support of service delivery, compliance and training.

• Report on KPIs, metrics, SLAs and weekly tasks

• Analyses reports, measurements and external benchmarks to identify opportunities for continuous improvement.  

Sample Dispatch • Receive, pack, prepare and ship R&D samples (biological, chemical, radioactive etc) globally ensuring compliance with all relevant legislation and transport regulations (air/road/sea)

• Dispatch goods ensuring all relevant documentation is correct and meets GxP and Health and Safety standards.

• Resolve or escalate complex queries from the customer in particular relating to internal and external delivery.

• Ensure that materials with special handling, storage or distribution requirements (such as hazardous shipments and temperature sensitive material) are properly monitored.

• Archiving of documentation Ensure that all necessary documents and authorizations are available in time for every shipment e.g. COAs, TASCA import license.

• Ensure that incoming materials are of suitable quality and quantity, received to inventory correctly and available for use on the date required. ​

Inventory Mgt. Services • Support the day to day running of onsite stocking locations and goods inwards services inclusive of solvents, chemicals, consumables and specialist scientific products

• Receipt, replenishment and distribution of inventory to meet end user demands, utilizing industry-leading inventory management technology to track usage and continually optimize stocking levels

• Ensuring that stores requisitions are issued from the inventory management system.

• Carrying out regular Stock checks on stores inventory.

• Ensure accuracy of data in the inventory system including location, quantity on hand, value etc

• Create procedures and reporting for the effective management of inventory, demonstrating cost savings.

• Trouble-shooting inventory management system problems.

• Ensuring Non stores goods are received and recorded into relevant Goods In and End Users are notified that goods have arrived

• Regular reviews with customers to ensure right products are stocked. ​

Logistics Procedures • Ensured timely daily transport and delivery of packages from multiple couriers across laboratory areas.

• Cross reference parcels using in house software functionality to align deliveries.

• Change Gas Cylinders on site in line with demand from user group.

• Maintain access routes for deliveries of goods and equipment on site at all times.

• Track orders via courier groups to ensure delivery of supply chain.

• Work collaboratively with suppliers and vendors to problem solve order progression.

• Perform other duties as assigned.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.

Why Avantor? Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.   The work we do changes people's lives for the better. It br

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