Licensing Coordinator

About this role

Aniplex of America Inc . (Santa Monica, California) is a subsidiary of Aniplex Inc. (headquartered in Tokyo, Japan), a group of Sony Music Entertainment (Japan) Inc. and a leading provider of anime content and music production and distribution in Japan. The company's ever-growing line-up of shows include:  March comes in like a lion ,  Blue Exorcist: Kyoto Saga , ERASED ,  The Asterisk War ,  OWARIMONOGATARI , KIZUMONOGATARI ,  GRANBLUE FANTASY, Eromanga Sensei, Katsugeki TOUKEN RANBU, BLEND-S, Slow Start,  and  Record of Grancrest War . To learn more: http://aniplexusa.com/ .

JAPANESE - ENGLISH FLUENCY BILINGUAL REQUIRED

POSITION SUMMARY Aniplex of America Inc. is seeking a Licensing Coordinator to join our team in Santa Monica, CA. This individual will support both the content and merchandise licensing teams by coordinating materials, preparing documentation, and tracking approval processes across multiple licensed properties. This role works closely with licensors and sub-licensors as well as other company departments such as Marketing, Production and Accounting teams. This role is a great opportunity for an organized, detail-oriented individual looking to build a career in licensing or entertainment operations. A passion for Japanese Anime, games and related culture is highly preferred.

This position will be on a Hybrid schedule with 2-3 days per week in the Santa Monica office.

JOB RESPONSIBILITIES • Support the content and merchandise licensing teams by preparing materials, tracking approvals, and maintain accurate documentation for each licensee

• Assist with processing, tracking, and review of royalty reports, including data entry, invoice tracking, and coordination with accounting on discrepancies or follow-ups

• Coordinate material delivery and schedules for each licensing right between headquarters in Japan, localization companies, and each licensee

• Support submission and approval progress of licensing deals from each licensee

• Prepare and organize documents and materials needed for each licensee’s requirements

• Support product and content review process by checking submission for completeness, accuracy, and guideline compliance prior to approval

• Complete and submit required product approval forms to headquarters in Japan, including documentation prepared in Japanese

• Maintain licensee data and contractual information – as well as assets, including product submissions, quality assurance procedures, and sales materials – including the input of information into a royalty management system

• Monitor and ensure the timely submission of quarterly royalty reports by licensees, reviewing data submitted and raising questions where applicable;

• Receive, sort, pack, and ship final product samples per instructions

• Assist with special projects as requested

• Honesty, trustworthiness and ethical conduct are material requirements for the responsibilities outlined above

QUALIFICATIONS FOR POSITION Your qualifications and experience should include: • 1-3 years experience in a licensing, entertainment, merchandising, or administrative support

• Bachelor’s degree in a related field preferred or equivalent years of experience

• JAPANESE - ENGLISH Bilingual required – must have professional level skills of reading, writing and communicating in Japanese for daily correspondence with licensors in Japan

• Ability to interact and communicate effectively with others

• Strong organizational skills with the ability to track and research performance analytics and create reports on multiple projects and competing deadlines

• Strong attention to details and accuracy

• Self-motivated, self-starter, energetic

• Strong Microsoft Office skills with emphasis on Excel and PowerPoint

• Knowledge, interest and passion in Anime, Manga and Entertainment highly preferred

• Willingness and ability to handle hands-on tasks such as unpacking, packing, and shipping product samples

• All candidates must be authorized to work in the USA

In addition to competitive pay and benefits, we offer an environment and culture that promotes Diversity, Equity, and Inclusion. We are committed to creating an inclusive employee experience for you to thrive as part of Sony’s purpose to “fill the world with emotion through the power of creativity and technology.”

Benefits:     SCA offers benefits-eligible employees (generally regular employees scheduled to work 20 or more hours a week) a comprehensive benefits program that offers coverage and support for employees and their family’s physical, emotional, and financial well-being.  

 What we offer you: • Comprehensive medical, prescription drug, dental, and vision coverage with coverage for spouses/domestic partners and child dependents, including access to a Health Savings Account (HSA) and Flexible Spending Account (FSA) 

• Employee assistance plan and comprehensive behavioral health benefits

• Fertility benefits, including, surrogacy, and adoption assistance programs  

• Basic and supplemental life insurance for employees as well as supplemental life insurance coverage for their spouses/domestic partners and children 

• Voluntary benefits such as group legal, identity theft protection, accident, and hospital indemnity insurance 

• Short-term & long-term disability plans  

• Up to 12 weeks of paid parental and caregiver leave  

• 401(k) Plan with pre-tax, Roth, and after-tax options and company match with immediate vesting

• Education assistance and student loan programs   

  Other Programs:  • Flexible Work Arrangements, including remote and hybrid work schedules • Time off to include vacation, paid holidays, sick leave, Summer Fridays (early release), and a winter break between Christmas and New Year’s Day (based on business needs) • Referral bonuses (subject to eligibility)   • Matching gift program   • A wide variety of employee business resource groups (EBRGs)   • Special discounts on Sony products, offered exclusively to Sony employees

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