Insomniac - Human Resources Coordinator

About this role

Job Summary: WHO ARE YOU? Do you enjoy dance music? Do you thrive in fast-paced, detail-oriented environments where you can support people, processes, and culture? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of building great employee experiences through coordination, communication and operational support. Is this you? Read on… 

WHO ARE WE? Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction.  The quality of the Headliner experience is our top priority.

Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

THE ROLE Insomniac Events is looking for a motivated and organized HR Coordinator to support the day-to-day operations of our Human Resources team. This role is essential in delivering smooth onboarding and offboarding experiences, coordinating recruitment and internship programs, and contributing to employee engagement and culture initiatives. This role needs a self-motivated, detail-oriented individual who possesses a “roll up the sleeves attitude” and a “hands-on” style, as well as the aptitude to thrive in a fast-paced, results- oriented environment. The Human Resources Coordinator will directly report to the Manager, Human Resources. This is not a remote position and required to be in our Calabasas office full time.  

RESPONSIBILITIES RECRUITMENT • Assist with recruitment tasks including opening/closing job requisitions, scheduling and conducting interviews, candidate communications, and offer coordination

• Maintain elevated candidate experience by following company best practices and standards 

• Participate in virtual job fairs and other recruitment events

• Support full time recruitment team as needed

ONBOARDING & OFFBOARDING • Facilitate new hire orientation sessions and building tours

• Ensure all steps of the established new hire onboarding process are completed timely and accurately

• Support regularly assigned audits of new hire data and access to ensure employees are properly set up in company systems and distribution lists

• Support offboarding processes by sending exit surveys and conducting exit interviews

TOTAL REWARDS • Coordinate and support production of internal company events and activities

• Assist with benefits administration during onboarding and open enrollment

• Support social and company culture initiatives

ADMINISTRATIVE SUPPORT • Coordinate assets and materials for HR-related communications and resources

• Schedule and coordinate department meetings, take notes, interviews and trainings as necessary, help organize and distribute relevant materials 

• Audit and organize all employee life-cycle HR files

• Support employee lifecycle functions such as, but not limited to; offboarding process, compliance training tracking/auditing and Leave of Absence compliance, etc.

• Track and monitor assigned tasks, projects, and employee requests to ensure accurate completion and timely follow-up

• Liaise between HR and IT for all employee changes

• Support the Facilities team with front desk coverage and projects as needed

• Support facilitation of company internship program

• Support training sessions with preparation of presentation materials, and logistics coordination

• In-office HR representative when other team members are OOO or working on-site

• Support implementation of short- and long-term programs and projects

ADDITIONAL RESPONSIBILITIES • Support the recruiting, training and onboarding of employees both directly and partnering teams

• Other special projects and tasks as assigned as needed

• Some travel may be required (economy)

QUALIFICATIONS • 2+ years of experience in HR or related support role

• Bachelor’s degree in Human Resources, Business Administration, Communications, or related field preferred

• Experience supporting recruitment coordination, onboarding, offboarding, and employee engagement initiatives preferred

• Experience supporting multiple concurrent HR processes in a high-volume or fast-paced environment preferred

• Familiarity with HRIS systems and office productivity tools. Experience with Workday, Timeclock Plus, and ADP Vantage experience is a plus

• Proven ability to handle sensitive and confidential information with discretion and professionalism

• Demonstrated ability to manage multiple competing priorities, adapt quickly to changing business needs, and consistently meet deadlines in a fast-paced environment.

• Excellent verbal and written communication skills

• Strong attention to detail with a proven ability to consistently execute administrative processes accurately and completely.

• Customer service-oriented with a collaborative mindset

• Proficient in Microsoft Office, Google Workspace, and comfortable learning new software tools

• Must be motivated with an “Everything is possible” attitude

• Team player, problem solver, and adaptable

WORK ENVIRONMENT • Must be able to tolerate loud noise levels & busy environments

• Must be able to lift 50lbs (chairs, tables, etc.)

• May work in drastic temperature climates

• Must be willing to travel to work during holidays, evenings, and weekend hours, as required, to meet deadlines

Applicants for employment in the U.S. must possess work authorization, which d

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