HAYAs Student Administrative Assistant (Work Study and Non-Work Study)

About this role

Job Posting Title: HAYAs Student Administrative Assistant (Work Study and Non-Work Study) ---- Hiring Department: Texas Performing Arts ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 10 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Aug 24, 2026 ---- Position Duration: Expected to Continue Until May 31, 2027 ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes  

This is a part time student position at Texas Performing Arts. Both work study and non-work study students are encouraged to apply. Position is available to continue throughout student tenure.  

Why Work for Texas Performing Arts?   

• Real world experience working in a non-profit arts presenter.  

• Opportunities for advancement, wage increases, and growth in responsibilities.  

• Professional development opportunities and support.  

About Texas Performing Arts  

Texas Performing Arts at the University of Texas at Austin (TPA) is the nation’s largest and most active university-based performing arts center by annual attendance, budget, and number of events.

Both an anchor institution in Austin’s arts landscape and a nationally significant presenter, TPA operates venues on the University of Texas at Austin campus including Austin’s largest theater, Bass Concert Hall. Its presenting includes Broadway in Austin; an international season of dance, theater, and music; and the Texas Welcomes series of national touring artists. Education is at the core of TPA’s programs, which serve more than 30,000 K-12 students and the 55,000 students of UT Austin. http://texasperformingarts.org/ .

Purpose  

The Heller Awards for Young Artists (HAYA) is one of Central Texas’s most exciting and impactful cultural programs—a year-round initiative that celebrates excellence in high school musical theatre while expanding access to arts education and building lasting connections among students, educators, and communities.  

The HAYA Student Assistant will provide administrative support to the program throughout the year.  

This position is available for both work study and non-work student students.  

Responsibilities  

• Assist Education and Engagement Manager in the administration of the Heller Awards for Young Artists.  

• Provide support for the Heller Awards program management system (e.g.,   monitoring   help desk referrals and bug reports,   assisting   with calendar and communications updates, etc.).  

• Assist   with special Heller Awards events - season kick-off, professional development and workshops,   judges   retreat, etc.  

• Assist   with routine data collection, entry, and file maintenance in shared drives.  

• Maintain up-to-date documentation of annual program timelines, checklists, procedures, and post-season tasks.  

• Represent Texas Performing Arts with a pleasant and professional demeanor through all interactions.  

• Arrive on time for work and maintain a reliable attendance record.   Dress appropriately for work in a casual, yet professional environment.  

Required Qualifications

• Availability to work scheduled shifts during normal business hours (M-F; 9-5).  

• Ability to   work   occasional evenings and weekends, as assigned.  

• Ability to protect student data and   maintain   confidentiality around student information and internal processes.  

• Ability to learn and adapt to evolving processes and procedures .

• Excellent communication skills.  

• Must be self-motivated and detail-oriented .

• Responsible, dependable, and punctual behaviors .

• Strong independent and collaborative work ethic .

Preferred Qualifications  

• Familiarity with the Heller Awards for Young Artists and Texas Performing Arts.  

• An interest in   the performing   arts.  

• An interest in arts administration, education, and/or community engagement.  

Driving Required  

No  

Hourly Rate  

$1 3 . 0 0/hour  

Working Conditions  

• Repetitive use of a keyboard at a workstation. Prolonged screen time.  

• Significant in person, over the phone, and written communication with members of the public  

• Physically able to lift and carry objects up to 25 pounds.  

• Works independently and unsupervised on a regular basis.  

• Work collaboratively as   member   of a team with people of varied backgrounds.  

Work Shift  

Standard 8am – 5pm office hours.   Some night and weekend work   available   in relation to performances and events.  

Required Materials  

• Resume/CV  

• Cover letter/Letter of Interest  

• Fall semester availability  

• Copy of work study award, if applicable  

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to   submit   your resume the first time you apply, then you will be   provided   an option to upload a new Resume for   subsequent   applications. Any   additional   Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select   additional   files. Before   submitting   your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been   submitted , you cannot make changes.  

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the   left hand   navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled   in to   your application. The application is one   page   and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any   additional   Required Materials (letter of interest, references, etc.) that were noted above.  

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