Graduate Advising Coordinator (Student) (FWS)

About this role

Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community.   This position is available only to enrolled American University students.

Most student positions at American University are eligible to use Federal Work Study (FWS) awards, with a few exceptions. FWS funds cannot be applied to janitorial, construction, partisan or sectarian positions. For information or questions regarding FWS funds, please contact American University's Office of Financial Aid.   Important guidance for current American University employees: American University current employees, including those employed in student positions, must apply through their employee Workday account. If you are a current employee at American University, please log into your employee Workday account and select the Find Jobs report which will take you to our internal career listings. Applying outside of your employee Workday account may cause delays in a hire process. Department:

School of International Service

Time Type: Part time

FLSA Status: Non-Exempt

Job Description:

Summary:

The Advising Coordinator contributes to the daily operations of the Graduate Advising office and is responsible for day-to-day office administration, support, and special projects. This position is part-time (15 hours per week), in-person, and is directly supervised by the Director of Graduate Academic Advising.

The incumbent will be largely responsible for managing their own time, prioritizing their tasks as they see fit, while meeting the needs of the office. 

Essential Functions: • Staff the front desk in office (in-person and virtual), greeting visitors, answering questions, etc.  

• Manage the shared office email account.

• Conduct student outreach and communications.

• Data collection, entry and analysis associated with incoming students, degree clearance, etc.  

• Administer the Graduate Advising website.

• Manage school-wide listservs, program listservs, and email management system.

Position Type/Expected Hours of Work: • Part-time.

• 15 hours per week.

Salary Range: • $19.50 per hour.

Required Education and Experience:   • Must be an AU graduate students with an active Federal Work Study (FWS) award.

• Two years of relevant experience, preferably in multicultural office settings.

• Demonstrated attention to detail.

• Strong time-management and demonstrated interpersonal communications skills.

• Outstanding organizational ability with the ability to proactively problem-solve.

• Ability to prioritize multiple projects and manage deadlines with minimal direct supervision.

• High computer/technical proficiency, including Microsoft Office Suite (Word, Access, PowerPoint, and especially Excel).

• Excellent verbal and written communication skills.

  Preferred Education and Experience:   • Previous experience working at AU campus office.

• Experience in website administration, CMS, and/or HTML.

Other Details • This position is available only to enrolled American University students.

• Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• American University is an E-Verify employer.

• Visit https://www.american.edu/hr/ for additional information about American University employment and benefits.

  Current American University Employees American University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.   Contact Us For more information or assistance with the American University careers site, email  theworkline@american.edu .   American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

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