Facilities Coordinator

About this role

Duties / Responsibilities: • Act as the primary point of contact for all facilities-related inquiries. • Coordinate maintenance and repair services, working with vendors and contractors as needed. • Monitor and manage facility operations including HVAC, lighting, security, cleaning, and waste management. • Conduct routine inspections to ensure facilities are safe, clean, and fully operational. • Track and maintain inventory of office and facility supplies; place orders as required. • Support space planning, office moves, and seating arrangements. • Assist with budget tracking and invoice processing related to facilities expenses. • Enforce health and safety regulations in accordance with company policies and local laws. • Maintain facilities documentation including floor plans, vendor contracts, and maintenance logs.

• Coordinate building access for employees, visitors, and vendors.

Required Skills / Abilities:  • Customer Service Oriented – Approachable and responsive to internal and external stakeholders; committed to creating a positive workplace environment • Strong Organizational Skills – Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced environment. • Problem-Solving Abilities – Quick to identify issues and implement practical, cost-effective solutions. • Attention to Detail – Thorough in inspections, documentation, and ensuring compliance with safety and maintenance standards. • Effective Communication – Clear written and verbal communication with staff, vendors, and management. • Vendor Management – Experience coordinating with third-party service providers, including scheduling, negotiating, and ensuring quality of work. • Budget Awareness – Basic understanding of budgeting, invoice review, and cost control. • Adaptability and Initiative – Comfortable navigating change, taking initiative, and working independently with minimal supervision. • Time management-Ability to prioritize tasks and respond promptly to facility needs without disrupting daily operations.

Education and Experience: • Bachelor’s degree • 3 years experience in facilities coordination, office management, or a similar experience • Knowledge of building systems, maintenance procedures, and occupational safety regulations.

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