Facilities Coordinator

About this role

When our values align, there's no limit to what we can achieve.   At Parexel, we all share the same goal - to improve the world's health. From clinical trials to regulatory, consulting, and market access, every clinical development solution we provide is underpinned by something special - a deep conviction in what we do.

Each of us, no matter what we do at Parexel, contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally, we do it with empathy and we're committed to making a difference.

Job Title: CRES Coordinator Work Location: Onsite in Glendale, CA Schedule: Monday-Friday, 7:00am-3:30pm

Parexel Early Phase Clinical Unit supports the development of innovative new medicines which are vital for public health, improving outcomes, and saving lives. The early phase and “first in human” trials are the first step in testing these novel treatments in humans.

About the Role We are seeking a Facilities Coordinator (Facilities Specialist, Workplace Coordinator, Office Facilities Coordinator) to join our team on-site at our Glendale Early Phase Clinical Unit. This role is a key member of our Facilities team, supporting daily operations within a busy clinical research unit where reliability, responsiveness, and teamwork directly contribute to an environment that supports the development of new therapies for patients.

As a Facilities Coordinator, you will serve as a versatile operational partner across the site, helping maintain a safe, efficient, and productive workplace. Working closely with the Senior Facilities Coordinator and collaborating with pharmacy, laboratory, nursing, and other operational departments, you will play an essential role in resolving facility issues, coordinating vendors, managing supplies and inventory, supporting shipping and receiving activities, and ensuring employees have the resources they need to perform their work effectively.

You'll join a fast-paced, growth-oriented environment focused on making a meaningful impact through facility operations, workplace support, and safety compliance. With diverse teams and continuous learning opportunities, the Facilities Coordinator can explore career paths and expand skills across facility management, workplace operations, and clinical research support functions.

Key Responsibilities • Respond to facility service requests and troubleshoot workplace or building-related issues to ensure smooth site operations.

• Coordinate vendors and service providers, including scheduling work, facilitating site access, and supporting maintenance activities and repairs.

• Monitor facility needs and contribute to preventive maintenance efforts that support a safe and efficient work environment.

• Manage facility, office, kitchen, and janitorial supply inventories, ensuring essential resources remain available to support daily operations.

• Process orders, maintain inventory records, and support budget-tracking and facility documentation activities.

• Support shipping and receiving operations, including distribution of incoming packages and coordination of deliveries.

• Assist with office moves, workspace planning, furniture installation, and workplace reconfigurations as organizational needs evolve.

• Support conference rooms, shared spaces, meetings, and special events requiring facility coordination.

• Assist with workplace safety initiatives, security procedures, emergency preparedness activities, and compliance-related documentation.

• Provide receptionist backup coverage during breaks, absences, or other operational needs while helping maintain a positive experience for employees and visitors.

Candidate Profile You’ll thrive in this role if you bring: • Experience in facilities coordination, facilities support, inventory management, office administration, or related operational environments.

• A proactive, self-motivated approach that takes ownership of resolving issues and supporting operational needs.

• Strong problem-solving skills and the ability to independently assess, troubleshoot, and coordinate solutions for facility-related challenges.

• The ability to manage competing priorities in a fast-paced environment while maintaining attention to detail and excellent customer service.

• Strong communication skills and a collaborative mindset that enables effective partnership with employees, vendors, and cross-functional teams.

• Comfort working in a clinical, healthcare, or hospital-like setting where professionalism, safety, and responsiveness are essential.

• Interest in gaining exposure to clinical research operations and contributing to an environment that supports the development of new therapies for patients.

Required Qualifications • Associate degree or bachelor's degree in related field; a high school diploma with additional relevant experience may be considered.

• 2-4 years of experience in facilities management, office administration, or related roles.

• Understanding of facility operations, maintenance requirements, workplace safety practices, and building systems.

• Familiarity with vendor management, service contracts, facility management records, and budget tracking processes.

• Strong communication, organization, customer service, problem-solving, and multitasking skills.

Preferred Qualifications • Professional development in facility management principles and practices.

• Training in workplace safety and emergency procedures.

• Certifications such as Facility Management Professional (FMP) or IFMA Certified Facility Manager (CFM).

• Knowledge of OSHA regulations and compliance requirements for office environments.

Benefits and Compensation • Health, Vision & Dental Insurance

• Tuition Reimbursement

• Vacation/Holiday/Sick Time

• Flexible Spending & Health Savings Accounts

• Work/Life Balance

• 401(k) with Company match

• Pet Insurance

For a complete list of benefits, please visit www.parexel.com/us-benefits .

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