Executive Assistant to SVP -People Business, Functions, and Technical and SVP- Talent and Learning

About this role

Executive Assistant to SVP -People Business, Functions, and Technical and SVP- Talent and Learning Description - This role provides advanced strategic and tactical support to two SVPs in the People Organization, Executive Assistant to Executive Assistant to SVP -People Business, Functions, and Technical (BTO) and SVP- Talent and Learning (T&L). The Executive Assistant (EA) operates as a trusted partner, enabling effective execution of the organizational priorities. The EA owns complex calendar orchestration, executive communications, and BTO and T&L governance cadence (e.g., talent reviews, workforce planning, leadership forums). This role coordinates cross-functional engagement with HR, business leaders, finance, legal, and regional talent teams. The EA synthesizes data and insights for executive reporting, prepares high-impact presentations, and manages sensitive people-related information with strict confidentiality. They anticipate needs, drive follow-through, and ensure leadership priorities are executed with speed, precision, and strong stakeholder alignment.

Responsibilities Executive Support & Operations • Provide advanced administrative and operational support to the SVP; recognized as a key partner to the BTO and T&L leadership team. • Own end-to-end calendar management: prioritize high-impact engagements, coordinate global and cross-time-zone meetings, and proactively manage leadership cadence (e.g., talent reviews, workforce planning sessions, employee forums). • Act as a gatekeeper: triage communications, draft executive responses, and manage follow-ups across internal and external stakeholders.

BTO and T&L Governance & Cadence Management • Orchestrate leadership cadence across BTO and T&L, including: • Talent reviews and workforce planning sessions • Strategy and pipeline reviews • Leadership team meetings and global forums

• Ensure high-quality preparation: pre-reads, briefing materials, stakeholder alignment, and action tracking. • Drive post-meeting execution by monitoring follow-ups, decisions, and outcomes.

Executive Communication & Content Development • Prepare executive-level presentations and briefing materials • Deliver concise, data-driven storytelling tailored for senior leadership audiences. • Draft internal communications, leadership messages, and talking points for the SVPs.

Travel & Expenses • Manage all aspects of executive travel (domestic/international), ensuring efficiency, compliance, and seamless execution. • Process and reconcile expenses accurately and timely.

Stakeholder & Cross-Functional Coordination • Serve as a central point of contact connecting the SVPs with PO leaders, business executives, recruiting teams, and other internal and external partners. • Coordinate workflows across Finance, Legal, and Communications functions. • Support alignment across global regions and ensure consistent execution of BTO and T&L priorities.

Confidentiality & Compliance • Handle sensitive employee, talent, and organizational data with strict confidentiality and adherence to company policies.

Team Enablement • Mentor and support administrative team members where applicable. • Establish best practices, templates, and operational standards to enhance efficiency within the BTO and T&L support model.

Education & Experience (Recommended) • High School Diploma/GED or equivalent experience • 8+ years of experience supporting senior executives (SVP/ELT level), preferably in HR, Business Operations, Talent and Learning, or similar global functions

Knowledge & Skills • Executive-level administrative support and operations (expert level) • Complex calendar management across global time zones • Executive communication and presentation development • Talent/recruiting lifecycle understanding (preferred) • Data storytelling and dashboard interpretation • Event and leadership forum coordination • Microsoft 365 (Outlook, Teams, Excel, SharePoint) • Collaboration tools and workflow optimization • Strong attention to detail, quality, and confidentiality

Core Competencies • Executive Communication – Ability to distill complex information into clear, impactful summaries • Results Orientation – Drives execution and ensures follow-through • Learning Agility – Adapts quickly to evolving talent and business priorities • Stakeholder Management – Builds trust across global, cross-functional teams • Confidentiality & Integrity – Operates with discretion in handling sensitive information • Executive Presence – Confident, reliable, and composed under pressure

AI & Digital Fluency • Demonstrates curiosity and adoption of AI tools (e.g., Microsoft Copilot) to enhance productivity • Applies automation and digital solutions to improve workflows, reporting, and communication • Leverages data and technology to generate insights and drive efficiency

Growth Mindset & Impact • Proactive and forward-looking; anticipates needs and identifies opportunities for improvement • Contributes ideas to enhance recruiting excellence, inclusion, and employee experience • Embraces continuous learning and operates effectively in a dynamic, global environment

Work Model & Travel • Hybrid work model as per policy, aligned with executive and team needs • Travel may be required for leadership meetings, talent forums, and key BTO and T&L events

The pay range for this position is   $40   to   $60   USD per hour (applies to United States of America candidates only). Pay varies by work location, job-related knowledge, skills, and experience.

Benefits: HP offers a comprehensive benefits package for this position, including: • Health insurance • Dental insurance • Vision insurance • Long term/short term disability insurance • Employee assistance program • Flexible spending account • Life insurance • Generous time off policies, including; • 4-12 weeks fully paid parental leave based on tenure • 13 paid holidays • 15 days paid time off ( US benefits overview )

The compensation and benefits information is accurat

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