Executive Assistant

About this role

Ready to make an impact? At Hive Health http://ourhivehealth.com, we’re on a mission to make healthcare radically more accessible for all—and we need passionate, driven individuals to help us make it happen. If you thrive in a fast-paced, innovative environment and want to work on solutions that truly matter, we’d love to meet you!

ROLE OVERVIEW

The Executive Assistant provides high-level administrative and operational support, enabling the CEO to focus on strategic and technical priorities. The role manages teh CEO's calendar and inbox, tracks follow-through on cross-functional priorities, coordinates travel and logistics, and support team-wide rhythms such as weekly meetings and Town Halls.

This role requires strong judgment, discretion, and the ability to manage multiple priorities independently in a fast-paced environment.

KEY RESPONSIBILITIES

- Manage Cross-Functional Follow-Through: Track and support resolution of open action items and follow-ups across the leadership team, within the organization, and with external stakeholders

- Support CEO Priorities: Assist the CEO in delivering on key accountabilities with accuracy and efficiency, including meeting preparation and document/deck drafting

- Manage Calendar: Coordinate scheduling, batch meetings, and resolve conflicts in line with the CEO's priorities

- Support Team Alignment: Prepare, document, and follow through on meetings, company-wide syncs, and Townhalls, working with functional leads to drive alignment

- Manage Inbox: Draft routine responses for review, flag items requiring the CEO's attention, and handle or delegate the rest

- Coordinate Travel & Logistics: Manage travel arrangements and other administrative needs end-to-end

- Maintain Confidentiality: Exercise discretion and sound judgment with sensitive, high-context information

- Other Duties: Support additional tasks as needed by the CEO

QUALIFICATIONS

- At least 3 years of experience supporting a C-level executive or founder, ideally in a start-up/SME or fast-paced environment

- Strong written and verbal communication skills in English

- High discretion and comfort holding confidential, sensitive information

- Demonstrated ability to manage multiple open threads and proactively drive follow-through without being asked

- Must be willing to work onsite in Ortigas, Pasig once a week

- BONUS: Familiarity with EOS (Entrepreneurial Operating System) terminology and rhythms

- BONUS: Experience in B2B SaaS, health tech, or HMO/insurance environment

Join our team as we revolutionalize healthcare in the Philippines—and beyond!

✨ Day 1 benefits for full-time employees – because we practice what we preach! Enjoy comprehensive healthcare coverage for you and your dependent, and paid time off from the start. 🚀 Grow with us – mentorship, career development, and learning opportunities to help you thrive. 🌍 Global connections – gain insights and support from top minds at Harvard, Stanford, and beyond.

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