Clerkship Coordinator

About this role

Alice L. Walton School of Medicine (AWSOM) is seeking experienced, motivated, and dedicated leaders and educators to participate in the design and delivery of an innovative four-year medical school curriculum that engages medical students in active and novel learning.

Job Description: Job Title: Clerkship Coordinator Reports to: Manager of Clinical Education Operations FLSA Classification: Exempt Location: Northwest Arkansas (On-site) Date Reviewed : 08/12/2026

Who We Are Founded in 2021, Alice L. Walton School of Medicine (AWSOM) is a nonprofit, four-year MD program that will enhance traditional medical education with the arts, humanities, and whole health principles. The school’s culture embraces self-care to empower students to care for their own well-being as well as their patients’. The school’s state-of-the-art medical education facility is located in Bentonville, Arkansas on the Crystal Bridges campus, home to Crystal Bridges Museum of American Art and Heartland Whole Health Institute. The school has been granted preliminary accreditation status by the Liaison Committee on Medical Education.

About The Position The Clerkship Coordinator will have a unique opportunity to support a free-standing degree-granting medical school in Northwest Arkansas. The Clerkship Coordinator plays a pivotal role in managing and coordinating all aspects of the third-year and fourth-year clinical experiences, including required clinical clerkships, advanced internships, and elective rotations while serving as the primary liaison between students, the Clerkship Director, faculty, and clinical sites. The Clerkship Coordinator will provide essential coordination to ensure the successful execution of clinical skills programs and maintain the highest standards of clinical training excellence. The position is offered at a full 1.0 FTE.

Essential Duties and Responsibilities • Organize and coordinate comprehensive student educational experiences and assignments. • Manage student schedules, ensuring timely and accurate information distribution. • Serve as a primary point of contact for students, addressing questions and concerns related to clinical clerkships, and rotations. • Facilitate communication between students, faculty, clinical site administrators, and preceptors regarding schedules, evaluations, and clinical training issues. • Provide administrative support to Clerkship Director with duties such as but not limited to: completion of evaluations by clinical faculty and submission of grades within 2 weeks of completion of clerkship, monitoring student compliance with duty hour logging, monitoring student completion of required clinical experiences and patient log submissions, notifying the Office of Student Affairs on student requests for exam delays and absences. • Develop and maintain strong relationships with clinical partners and affiliated training sites. • Monitor and ensure compliance with clinical education standards and accreditation requirements. • Coordinate clinical site visits and maintain quality assurance for all clinical training locations. • Develop and recommend processes and coordinate new ideas and improvements for clinical education delivery. • Assist with the implementation of instructional technologies such as Canvas, One45, ExamSoft, and clinical tracking systems. • Assist in the administration of clinical assessments and examinations, including scheduling, proctoring, and ensuring compliance with exam policies. • Manage complex projects that require excellent multitasking, organization skills, attention to detail, and ability to meet deadlines. • Support clinical education faculty in curriculum development and implementation. • Participate in clinical education committees and maintain accurate documentation. • Organize and coordinate new clinical programming initiatives. • Contribute to ongoing accreditation efforts with the Liaison Committee on Medical Education (LCME). • Other duties as assigned.

Qualifications and Requirements • Bachelor’s degree required. • 3-5 years of full-time administrative support experience. • Experience in higher education, medical education, and/or healthcare preferred. • Experience in process improvement and project management. • Excellent verbal, written and interpersonal skills. • Strong time management and problem-solving skills. • Ability to prioritize tasks and delegate when appropriate. • Proficient in Microsoft Office Suite, Zoom, Instructional Technologies and ability to learn new software applications. • Strong editing and writing skills preferred. • Enjoy learning with a solid commitment to professional growth. • Support the mission and vision of the school. • Demonstrate good judgment, intellectual agility, and flexibility regarding overall priorities and day-to-day tasks.

Physical Demands and Work Environment The physical demands and work environment characteristics described here are representative of those required by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Physical Demands : In the work environment described, position requires working at a desk and utilizing a computer and a telephone for prolonged periods of time and good eye/hand coordination, bending and stretching, and physical stamina to lift and transport a minimum of 10 pounds. Visual acuity to review written materials is required for this job.

Work Environment : Work is performed on-site (Monday-Friday, 8 a.m.-5 p.m.) at AWSOM and/or assigned clinical sites in a professional, climate-controlled office or clinical environment with standard office equipment, including computers, printers, and telephones. This role requires working in an open setting near colleagues. The noise level is typically low to moderate. The role also requires interaction with both the public and internal team members in a professional and courteous manner.

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