Clerk of the Board Specialist

About this role

Job Description Summary Department - Clerk of the Board Job Description Job Type: Classified

Job Classification: 6122 - Clerk of the Board Specialist

Salary Grade: 7

Pay Range Hiring Range: $22.85 - $26.84 Per Hour  Pay Range: $22.85 - $30.82 Per Hour 

Range Explanation:  

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

• Pay Range is the entire compensation range for the position.  

The Clerk of the Board Specialist provides professional administrative support to the Clerk of the Board’s Office. Assists directly in supporting the official meetings of the Board of Supervisors, prepares and maintains the official records of all actions and proceedings. Facilitates and executes the performance, duties and functions of the office of the Clerk of the Board as prescribed in A.R.S. §11-241. Works closely with the Clerk of the Board Administrative Services Manager to facilitate effective communications under limited supervision.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s needs and will be communicated to the applicant or incumbent by the supervisor.

• Prepares agendas in compliance with the Open Meeting Law, takes meeting minutes/transcription for Board of Supervisors’ meetings, and prepares and processes all documents related to the official actions of the Board of Supervisors;

• Represents the Clerk’s office during Board of Supervisors Meetings and may be granted authority to help support any issues that may arise during the meetings;

• Processes Bingo, Fireworks permits, and Liquor License applications in the County, and receives and processes all Notice of Claims and Lawsuits for the County;

• Assist in the processing and maintaining of Public Records Requests;

• Provides administrative support for the Clerk's office; screens telephone calls, mail, e-mail, and other communications and initiates appropriate action/response; records and transcribes dictation; types, composes, edits, or proofreads various documentation, and provides administrative support, as needed, to the district offices of the Board of Supervisors;

• Coordinates unit activity with other departmental divisions and County departments or outside agencies directly or through assigned staff, and acts as an internal departmental coordinator for support activities such as agenda submissions and program specific functions;

• Responds to public and staff inquiries and provides information or resolves problems which require explanation or application of departmental or program rules and policies, or refers questions to appropriate staff;

• Coordinates, schedules and organizes unit, program, or departmental calendars and meetings, and establishes and maintains specialized reference files and reference materials;

• Leads and participates in the preparation and processing of accounting documentation such as requisitions, purchase orders, claims and fund transfers;

• Creates, maintains, and/or directs the maintenance of specialized databases including inputting and retrieving data and producing complex computer-based reports;

• Researches, compiles and performs initial analysis of information, and prepares routine, recurring and special reports, correspondence, memoranda, personnel forms, operations manuals and other documents for supervisory review and approval including compiling information used in reports on program activities;

• Conducts and documents confidential or sensitive inquiries for management and maintains appropriate security and confidentiality of information encountered or created.

Minimum Qualifications:

Associate’s Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

One year with Pima County as an Administrative Assistant III, Administrative Specialist I, or another closely related professional administrative classification.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.     Preferred Qualifications : (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):  

• Experience with/knowledge of agenda preparation and/or minute transcription.

• Experience with/knowledge of Microsoft Office Suite (Word, Excel, and Outlook).

• Experience with/knowledge of Adobe Professional.

• Experience in office administration.

Selection Proce dure :   Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources.   Additional   assessments/testing may be   required   as part of the selection process .         

Supplemental Information:

Licenses and Certificates :  Valid driver

Similar jobs

• Regulatory Specialist — Lennar · Phoenix AZ - Virtual | Tallahassee FL - Virtual
• Administrative Specialist — DLA Piper · Los Angeles, CA
• Administrative Specialist — University of Wisconsin-Madison · Remote
• Administrative Specialist — University of Chicago · Chicago, IL
• Administrative Specialist — Nebraska Government · Omaha, NE
• Administrative Specialist — Via · Mobile, AL
• Accounting Specialist — Ecolab · Plano, Texas, United States
• Accounting Specialist — Latitudeinc · Rockville, MD