Administrative Specialist

About this role

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category: Academic Staff

Employment Type: Regular

Job Profile: Clinical Research Coordinator II

Job Summary: The Department of Pediatrics is seeking a Clinical Research Coordinator to coordinate and support research studies conducted by the Pediatric Hospital Medicine and Complex Care Research Team. This role involves participant-facing activities, study operations management, data coordination, and communication with investigators and multi-site partners.  The coordinator serves as the primary point of contact for clinical research participants, study investigators, and multi-stie collaborators, ensuring studies are conducted in accordance with study protocols, regulatory requirements, and institutional standards. Key responsibilities include participant recruitment and screening in inpatient and outpatient settings, administration of interviews and surveys, data collection and documentation, tracking participant stipends, and scheduling and coordinating study team meetings.

This position will require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration: • Exceptional interpersonal, organizational, and research interviewing skills, along with the ability to effectively prioritize multiple tasks.

• Reliability and the ability to follow detailed research protocols with precision.

• Strong attention to detail, professional communication skills, and the capacity to manage several responsibilities simultaneously.

Key Job Responsibilities: • May assist with training of staff

• Schedules logistics, determines workflows, and secures resources for clinical research trials

• Recruits, screens, selects, determines eligibility and enrolls trial participants, collects more complex information, performs medical assessments, and answers varied questions under supervision of a medically licensed professional. Performs medical assessments after completion of required training/certification, such as collecting vital signs, obtaining weight, and performing phlebotomy

• Performs quality checks

• Identifies resource needs and develops clinical research documents, such as job aids, tools, processes, procedures, and training. Contributes to the development of protocols

• Serves as a main point of contact for clinical research participants, providing information regarding research procedures, expectations, and informational inquiries. Ensures participants follow the research protocol and alerts Principal Investigator of issues

• Identifies work unit resources needs and manages supply and equipment inventory levels

• Manages research workflow components, collects, prepares, processes, and submits participant data and samples to appropriate entities, adhering to research protocols

Department: School of Medicine and Public Health, Department of Pediatrics, Pediatric Support Staff

The Department of Pediatrics at the University of Wisconsin School of Medicine and Public Health is a vibrant academic department comprising more than 230 faculty members in 16 subspecialty divisions. The department promotes and enhances the health of children through outstanding clinical care, exemplary education of pediatric trainees, performance of cutting-edge research, and vigorous advocacy. Our faculty and research staff enjoy a robust infrastructure of services as well as the opportunity to contribute to our world-class research portfolio – since 2015 the department has ranked among the Top 20 pediatrics departments receiving NIH funding, according to Blue Ridge Institute for Medical Research. To provide remarkable health care for everyone in our community, we are committed to fostering a diverse, equitable, and inclusive environment in all aspects of our work. To learn more about the department's work and accomplishments, please visit: https://www.pediatrics.wisc.edu/ .

Compensation: The starting salary for the position is $50,000 annually; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Faculty /Academic Staff Benefits Flyer 2026

Required Qualifications: • Minimum 1 year of research experience in health services or related fields.

• Computer experience with Microsoft Office and/or other database management software

Preferred Qualifications: • Experience using Qualtrics, REDCap, or similar data-collection platforms. Bilingual in Spanish

Education: Bachelor’s Degree preferred; focus in healthcare, public health, behavioral health, social work, or related field preferred

How to Apply: For the best experience completing your application, we recommend using Chrome or Firefox as your web browser.

To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area. • Cover letter

• Resume

Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.

University sponsor

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