CAEE Student Associate (Work-Study Position ONLY)

About this role

Job Posting Title: CAEE Student Associate (Work-Study Position ONLY) ---- Hiring Department: Fariborz Maseeh Department of Civil, Architectural and Environmental Engineering ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 15 ---- FLSA Status: Non-Exempt ---- Earliest Start Date: Aug 25, 2025 ---- Position Duration: Expected to Continue Until May 31, 2026 ---- Location: UT MAIN CAMPUS ---- Job Details: General As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest numbers of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care.

Purpose To provide essential front office support, hands-on experience in event coordination, serving as a first point of contact for visitors and assisting with the smooth daily operation of the department. Working closely with the CAEE staff, faculty, and students.

Responsibilities

Event support • Assist with event day set-up/tear-down and execution (i.e., catering, registration, signage, and safety requirements) at events.

• Create administrative documents such as registration lists, name tags, floorplan layouts, etc.

Front Office & Administrative Support • First point of contact for visitors and assisting with the smooth daily operation of the department. Responsibilities include collecting and distributing mail, maintaining the coffee station, restocking supplies, keeping shared spaces organized, and ensuring bulletin boards are up to date.

Data Analysis & Process Improvement • Assist in tracking departmental project progress and metrics using tools such as Asana, Qualtrics, and Excel.

Your duties are likely to evolve as you gain experience within the department. This is a long-term opportunity that will lead into future semesters (depending on performance).

Required Qualifications • Must be a current student at the University of Texas at Austin. Student must be in good academic standing and maintain a 3.0 GPA. Work study award

• Current Sophomore or Junior Level preferred

• Creative thinker, able to help brainstorm fun event themes, activities, prizes, etc.

• Proficiency with (or ability to quickly learn) basic computer programs such as Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), Google applications (Drive, Forms, Sheets), UT Box, RSVP management software (like CVENT, Asana, Qualtrics).

• Professionalism and good communication skills

Preferred Qualifications • Previous experience with event planning, front desk administration, catering coordination, food handling or customer service

• Productive self-starter, resourceful, able to multitask, able to think on their feet and be customer service oriented. 

• Customer service skills and event coordination interest

Salary $15.00 per hour

Working Conditions • Typical office environment

Work shift • This position is in-person

• Monday-Friday- Will coordinate with class schedule

• 15-19 hours per week

Required Materials: • Resume/CV

• Transcript with 3.0 GPA

• Work study award

Important   for applicants who are NOT current university employees or contingent workers:  You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:  As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

---- Employment Eligibility: Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_acad_employment.html ---- Retirement Plan Eligibility: Students in this position may choose to enroll in the UTSaver voluntary retirement programs. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another

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