Business Analyst - Payroll & Grants (HCM)

About this role

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Department ERP and Applications Job Summary

The Business Analyst – Payroll & Grants serves as the functional lead and subject matter expert for the Workday Payroll, Time Tracking, Absence, Compensation, Labor Costing, and Grants functional areas. This position partners with Human Resources, Payroll, Finance, Sponsored Programs, Research Administration, Budget, Academic Affairs, and departmental business administrators to optimize payroll operations, grant administration, workforce costing, and related business processes.

The Business Analyst is responsible for analyzing operational needs, translating business requirements into Workday solutions, supporting functional configuration, managing security, developing reports and dashboards, coordinating system testing, documenting business processes, and providing functional leadership for Workday Payroll and Grants initiatives.

This position serves as the liaison between functional departments, Information Technology, LSU System Workday teams, and external stakeholders to ensure payroll, grants, labor costing, and workforce management processes effectively support institutional operations, regulatory compliance, and strategic objectives.

The incumbent leads continuous improvement initiatives, evaluates new Workday functionality released during semiannual updates, participates in enterprise governance activities, coordinates testing and deployment of new functionality, and ensures payroll and grant business processes comply with university policies, LSU System standards, federal and state regulations, grant sponsor requirements, and applicable labor laws. Job Description Essential Duties:

Business Analysis & Functional Leadership (30%) • Serve as the primary functional analyst and subject matter expert for the Workday Payroll and Grants functional areas.

• Partner with Human Resources, Payroll, Finance, Budget, Sponsored Programs, Research Administration, Academic Affairs, Internal Audit, and departmental business administrators to evaluate operational needs and improve business processes.

• Analyze payroll, labor costing, grant administration, and workforce management processes to identify opportunities for automation, standardization, and operational efficiency.

• Facilitate business process review sessions with campus stakeholders.

• Develop business requirements, functional specifications, workflow diagrams, business process maps, use cases, testing scenarios, and implementation documentation.

• Translate business requirements into technical specifications for Information Technology staff, integration developers, LSU New Orleans functional department team leads, and LSU System Workday teams.

• Evaluate new Workday functionality released during semiannual updates and recommend implementation strategies that improve payroll and grants operations.

• Participate in Workday governance committees responsible for enterprise business processes, security, and change management.

• Support strategic initiatives associated with LSU Enterprise Workday migration activities.

Workday Payroll & Grants Administration (25%) • Provide functional administration and day-to-day support for Workday modules including, but not limited to: Payroll, Time Tracking, Absence Management, Compensation, Labor Costing, Cost Allocation, Position Funding, Grants Management, Sponsored Projects, Effort Reporting, Award Administration, Worker Assignments, Earnings & Deductions, Payroll Accounting, Payroll Reconciliation, Worktags supporting payroll and grants.

• Troubleshoot complex functional issues affecting payroll processing, grant administration, labor costing, employee funding allocations, and workforce transactions.

• Coordinate issue resolution with LSU New Orleans functional department team leads, LSU System functional teams, and Information Technology personnel.

• Assist with functional configuration changes, security modifications, business process updates, and implementation of new Workday functionality.

• Support payroll processing cycles, payroll reconciliation activities, effort certification, labor distribution reviews, grant funding updates, and fiscal year-end processing.

• Monitor system performance and proactively identify opportunities for operational improvement.

Payroll, Grants & Business Process Improvement (15%) • Identify opportunities to improve payroll and sponsored program business processes through automation, workflow optimization, and standardization.

• Develop standardized operating procedures, business process documentation, and functional workflows.

• Assist departments with redesigning payroll and grant administration processes utilizing Workday capabilities.

• Support institutional governance initiatives involving payroll approvals, grant funding, labor costing, delegation of authority, and internal controls.

• Ensure Workday payroll and grant processes comply with university policies, LSU System standards, federal grant regulations, labor laws, payroll tax requirements, and sponsor compliance requirements.

• Support implementation of new payroll and grant-related initiatives impacting Workday.

Reporting, Data Analytics & Decision Support (10%) • Develop and maintain operational reports, dashboards, and analytics supporting Payroll, Human Resources, Sponsored Programs, and Finance.

• Collaborate with Human Resources, Payroll, Finance, Budget, Institutional Research, Sponsored Programs, and Information Technology to improve reporting capabilities.

• Develop reports supporting: Payroll Reconciliation, Labor Costing, Grant Expen

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