Senior Payroll Analyst

About this role

Salary range: $78,478 - $117,728

In addition, this role is eligible to work remotely from an approved state by St. Charles (please refer to the list). If you do not reside in an approved listed state (or do not plan to relocate to an approved listed state) we request, you do not apply for this particular position.

Approved states by St. Charles: Oregon, Arizona, Arkansas, Florida, Idaho, Missouri, Montana, Nevada, New Mexico, North Carolina, Oklahoma, Tennessee, Utah, and Wisconsin.

ST. CHARLES HEALTH SYSTEM                                                               JOB DESCRIPTION

TITLE:                                       Senior Payroll Analyst REPORTS TO POSITION:         Payroll & Timekeeping Manager DEPARTMENT:                          Financial Services DATE LAST REVIEWED:           July 2026

OUR VISION:                            Creating America’s healthiest community, together OUR MISSION:                         In the spirit of love and compassion, better health, better care, better value OUR VALUES:                          Accountability, Caring and Teamwork

DEPARTMENT SUMMARY: The Financial Services departments and functions provide many services to our multi-hospital and health care services organization including Accounting, Finance, Accounts Payable, Payroll, Financial Planning, Capital Planning and Management, Treasury, Grant Management, Real Estate Management, and Enterprise Risk Analysis and Management.

POSITION OVERVIEW: The Senior Payroll Analyst serves as the technical subject matter expert for St. Charles Health System's payroll and timekeeping systems. This role provides advanced technical and analytical expertise to support payroll operations, system configuration, reporting, compliance, and continuous process improvement while ensuring payroll accuracy, system integrity, and operational efficiency.

Working closely with the Payroll & Timekeeping Manager, the Senior Payroll Analyst leads payroll system configuration, reporting development, troubleshooting, workflow optimization, and system enhancement initiatives. This role serves as a technical resource to Payroll & Timekeeping staff, maintains cross-functional proficiency in biweekly payroll operations to support business continuity, and partners with Finance, Human Resources, Information Technology, and operational leaders to improve payroll processes and system performance.

This position does not have direct supervisory responsibility but serves as a technical resource, providing functional guidance and knowledge sharing to Payroll & Timekeeping staff.

ESSENTIAL FUNCTIONS AND DUTIES: Serves as the technical subject matter expert for payroll and timekeeping systems, providing advanced technical and analytical support to ensure payroll accuracy, system integrity, regulatory compliance, and operational efficiency.

Leads the design, configuration, maintenance, and testing of payroll system functionality, including earnings, deductions, pay components, interfaces, and other system features supporting non-contractual, contractual, provider, and executive compensation programs.

Leads technical activities associated with payroll and timekeeping system upgrades, implementations, integrations, and new functionality, including requirements analysis, testing, validation, documentation, issue resolution, and deployment support.

Designs, develops, and maintains complex payroll and workforce reports utilizing calculated fields, advanced formulas, pay component groupings, and other reporting tools to support operational decision-making, compliance, financial analysis, and workforce planning.

Maintains cross-functional proficiency in biweekly payroll operations to provide operational support and business continuity as needed. Supports complex payroll processing by resolving payroll issues, validating payroll calculations, auditing payroll results, and assisting with payroll tax reporting, quarterly reporting, year-end processing, W-2 validation, and required regulatory filings.

Monitors payroll and timekeeping system performance and maintains system integrity through auditing, reconciliation, validation, troubleshooting, and root cause analysis. Identifies opportunities to strengthen internal controls, improve efficiency, enhance automation, and implement sustainable process improvements.

Leads the documentation, standardization, and continuous improvement of payroll and timekeeping workflows, procedures, and internal controls to promote operational consistency, compliance, and efficiency.

Partners with Finance, Human Resources, Information Technology, and operational leaders on payroll-related initiatives, providing technical expertise, data analysis, and recommendations to support system enhancements, labor management, compliance, and organizational objectives.

Analyzes payroll, workforce, and timekeeping data to identify trends, compliance risks, labor cost drivers, operational issues, and opportunities for continuous improvement. Provides recommendations to leaders based on analytical findings.

Develops and delivers training, job aids, and educational resources for payroll staff, leaders, and end users on payroll and timekeeping processes, reporting capabilities, and system functionality. Serves as a technical mentor and resource for Payroll and Timekeeping staff.

Supports the Payroll & Timekeeping Manager in operational planning, strategic initiatives, department projects, and serves as a technical resource in the Manager's absence to support continuity of operations.

Maintains expert knowledge of payroll regulations, wage and hour laws, payroll tax requirements, collective bargaining agreements, and organizational policies to ensure compliance and support informed business decisions.

Supports the vision, mission, and values of the organization in all respects.

Supports Lean principles of continuous improvement with energy and enthusiasm, functioning as a champion of change.

Provides and main

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