Aviation Admin Assistant

About this role

Location: Delta Airlines BDL - AVN Pay Rate: Salary - Salary Plan, 60,000.00 USD Annual Work Shift:

Job Description

Station Administrative Assistant

HHS Aviation is seeking a highly organized and proactive Station Administrative Assistant to provide comprehensive administrative and clerical support to our team. The ideal candidate will be a detail-oriented individual with excellent communication and interpersonal skills, capable of managing multiple tasks efficiently and maintaining a professional demeanor at all times.

Position Overview:

The Administrative Assistant will play a crucial role in ensuring the smooth and efficient operation of our office. This position requires a resourceful individual who can work independently, anticipate needs, and contribute to a positive and productive work environment. Responsibilities General Administrative Support: • Answer and direct phone calls, take messages, and provide information to callers. • Manage and maintain electronic and paper filing systems. • Schedule and coordinate meetings, appointments, and conference calls. • Prepare agendas, take meeting minutes, and follow up on action items. • Prepare, organize, and approve payroll. • Order and maintain office supplies, ensuring adequate stock levels. • Maintain and organize common office areas. • Assist with photocopying, scanning, and faxing. • Greet and assist visitors in a professional and courteous manner.

Communication and Correspondence: • Draft and edit correspondence, emails, memos, and reports. • Proofread documents for accuracy and completeness. • Maintain and update contact lists and databases. • Assist with the preparation of presentations and other materials.

Project Support: • Assist with various administrative tasks related to projects.

Other Duties: • Perform other administrative and clerical duties as assigned. • Maintain confidentiality of sensitive information. • Contribute to a positive and collaborative team environment.

Qualifications: • Gather information and prepare reports as needed. • Follow up on project-related tasks and deadlines.

Skills • Interpersonal Skills: Ability to interact with individuals at all levels of the organization • Communication: Effective written, spoken, and non-verbal communication as well as presentation skills • Customer Service: Service-oriented mentality with a focus on exceeding expectations • Professionalism: Maintain a positive and professional demeanor • Decision Making: Ability to quickly make sound decisions and judgments • Proactivity: Self-motivated with the ability to effectively prioritize projects and needs • Team Player: Willingness to collaborate and provide support where needed to achieve outcomes • Business Ethics: Demonstrate integrity, respect, and discretion in all business dealings • Organization: Attention to detail and ability to effectively manage tasks in a fast-paced environment

Requirements • High school diploma or equivalent required; Associate's or Bachelor's degree in Aviation Management, • Business Administration, Education, or related field preferred. • Two or more years of aviation operations, training, safety, or supervisory experience preferred. • Experience coordinating employee training programs and maintaining compliance records preferred. • Working knowledge of FAA, TSA, OSHA, airport authority, and airline operational requirements preferred. • Experience with Workday Learning, Learning Management Systems (LMS), or similar training platforms preferred. • Preferred: Experience delivering aviation operational training, developing training materials, and facilitating classroom or hands-on instruction. • Strong proficiency with Microsoft Excel, Word, Outlook, and PowerPoint. • Must pass all airport background screening requirements and possess a valid driver's license (where applicable).

What We Offer • Paid time off (vacation and sick) • Medical, dental, and vision insurance • 401(k) with employer match • Employee Assistance Program (EAP) • Career development and ongoing training • Health savings account • Life insurance

Important to Know • Veterans and candidates with military experience are encouraged to apply. • HHS is an Equal Employment Opportunity Employer committed to workplace diversity and inclusion.

Who is HHS Aviation HHS Aviation is an industry-leading aviation services provider. We are known for our unwavering commitment to providing our customers with the highest-quality aviation service solutions. We utilize our decades of industry knowledge and experience to offer our customers the insight and perspective to augment their ground servicing programs. We are a service solutions partner, not simply a contract labor provider like many other ground service companies.

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