Administrative Program Coordinator

About this role

Job Posting Title: Administrative Program Coordinator ---- Hiring Department: Facilities Services ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of staff, thereby enhancing the student experience. If you’re the type of person who wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) • Voluntary Vision, Dental, Life, and Disability insurance options • Generous paid vacation, sick time, and holidays • Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds • Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) • Flexible spending account options for medical and childcare expenses • Robust free training access through LinkedIn Learning plus professional conference opportunities • Tuition assistance • Expansive employee discount program including athletic tickets • Free access to UT Austin's libraries and museums with staff ID card • Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card • For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.   Purpose Support the Zero Waste efforts through training and supervision of student interns, while working on Zero Waste projects and event support throughout The University of Texas at Austin and the JJ Pickle Research Campus locations.  

Responsibilities • Student Supervision – Oversee all aspects of the student intern program, including hiring, training, supervision, and performance feedback.   • Program Development and Management – Partner closely with the Senior Zero Waste Coordinator to design, implement, and maintain zero waste initiatives, documentation, and reporting tools. Collaborate on waste audits, waste bin placement and labeling, zero waste event support, and other program activities as needed. Coordinate sales of consumable supplies, provide event consultations and training, monitor waste stations, and transport collected materials to designated disposal and diversion areas. • Education and Outreach – Develop materials and engage students, staff, and faculty to increase diversion on campus. Provide prompt, excellent technical assistance to clients requiring resources or event support. Represent the department professionally in all interactions, including presentations and trainings. This position will spearhead content creation, audience analysis, and campaign execution for the @utzerowaste social media accounts. • Other related duties as assigned. Occasional overtime is required to support organizational goals and objectives.

Required Qualifications Bachelor's degree plus one year of directly related experience working with students or in a sustainability program. Student leadership experience will count toward the one year of experience. Relevant education and experience may be substituted as appropriate. Ability to work in all weather conditions and around bees. Ability to lift 50 pounds. Ability to work with waste, including recycling, landfill, compost, and batteries. Must possess and maintain a valid Class "C" Texas driver's license. If not currently a Texas resident, must obtain a Texas driver's license within 30 days after entering Texas as a new resident.   Relevant education and experience may be substituted as appropriate.

Preferred Qualifications More than one year of experience leading students in sustainability programs. Graphic design and social media experience, including the use of Adobe Creative Suite and Canva. Familiarity with Excel and data analysis. Demonstrated ability in problem-solving, decision-making, critical thinking, and good record-keeping. Detail-oriented and the ability to prioritize multiple projects concurrently.

Driving Required This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary Range $55,000 + depending on qualifications

Working Conditions • Uniform or PPE • All weather conditions • Extreme temperatures • Chemical fumes • Standard office • Biohazards/chemicals • Electrical/mechanical • Keyboard • Manual dexterity • Climbing of stairs and ladders • Lifting and moving • Exposure to adverse weather conditions and hazards such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and loud noises. Will lift, push, and pull up to 50 pounds. Will twist, grasp, pull, and bend.  

Work Shift 40 hours per week Monday-Friday. Daily schedule may change to accommodate events and project work, including evenings and weekends.  

Required Materials • Resume/CV • 3 work references with their contact information; at least one reference should be from a supervisor • Letter of interest

Important   for applicants who are NOT current university employees or contingent workers:  You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest

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