Administrative Assistant - Research Core

About this role

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category: University Staff

Employment Type: Regular

Job Profile: Administrative Assistant II

Job Summary: This unique position will help advance the research mission of the Department of Surgery by providing administrative and programmatic support to leadership. The incumbent will work directly with research leadership to develop and advance multidisciplinary efforts within the research teams by providing assistance with scheduling and managing resources for key meetings and research education and collaboration events, coordinating research programs and initiatives, and providing support to ensure the completion of research team core functions.

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Work Schedule: Monday through Friday 8:00a.m.- 4:30p.m.

Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration: • Ability to problem solve

• Ability to communicate effectively

• Ability to work independently

• Strong organizational skills

Key Job Responsibilities: • Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums

• Plans, schedules, documents, and supports day-of service for research education and collaboration events using established policies and procedures and ensures event compliance with institutional policy

• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision

Department: School of Medicine and Public Health, Department of Surgery, Research Administration

The Wisconsin Department of Surgery is one of the leading surgical programs in the nation, excelling in patient care, surgical education, and surgical research. We are composed of more than 130 full-time faculty across 10 divisions and nearly 200 additional staff who support our mission. Our surgeons perform almost 20,000 operations per year for pediatric and adult patients. Training the next generation of surgeons and clinician-scientists is integral in our department, with more than 100 residents and fellows trained each year. The department is consistently among the top surgery programs with extramural research funding, ranking seventh nationally in NIH funding over the last 10 years.

Compensation: The starting hourly wage for the position is $24 per hour; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.

Required Qualifications: • Evidence of strong attention to detail

• Experience prioritizing multiple projects

Preferred Qualifications: • Experience scheduling meetings and maintaining multiple calendars

• Experience in event coordination or project management

• Experience in customer service or communications

Education: H.S. Diploma preferred

How to Apply: For the best experience completing your application, we recommend using Chrome or Firefox as your web browser.

To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area. Failure to submit the required documents will result in no longer being considered for the position.

 • Cover letter required  • Resume required

Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work. 

The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

Contact Information: Samantha Connell, slconnell2@wisc.edu , 608-265-5311 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. 

Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovati

Similar jobs

• Administrative Assistant — INK · Roswell, NM
• Administrative Assistant — U.S. Bank · Atlanta, GA
• Administrative Assistant — Essentia Health · Fosston, MN
• Administrative Assistant — Service Corporation International · MA - Brookline
• Administrative Assistant — Thrivent · KY – Louisville
• Administrative Assistant — Inmar · 4390 - Libertyville, IL (RX WHS)
• Administrative Assistant — Brightli · Rolla, MO
• Administrative Assistant — Ferrovial · Fort Worth