Administrative Assistant

About this role

About us:

North Tarrant Infrastructure, LLC is one of the subsidiaries of the Ferrovial Group in the U.S. It is currently working on several projects in the U.S., including the North Tarrant Express (NTE) Projects (“NTE Projects”). The NTE Extension Project is a part of the NTE Projects, which consist of a series of major highway improvements to the critical I-820 and SH-121/183 corridor in North Tarrant County, Texas. The NTE Projects will relieve congestion, improve safety, and provide for anticipated traffic growth in one of the country’s fastest developing regions. The NTE First Project was a $1.451 billion design-build project consisting of rebuilding the existing main lanes as well as adding four toll-managed lanes, frontage roads and auxiliary lanes in the corridor between I-35 West and Industrial Boulevard. The NTE Extension Project is the next part of the NTE Projects. The construction of the original $984 million part of the project (Segment 3A) was completed by North Tarrant Infrastructure, LLC, and the current $580.5 million part (Segment 3C) of the NTE Extension Project is presently being carried out by North Tarrant Infrastructure, LLC.

Job Description:

Summary  

The position of   a dministrative assistant   will provide   reception and   administrative organization , logistic   and   general   support   to   the Administrative and Financial   department .   Responsibilities may include any task related to   reception, office management,   accounts receivable, accounts payable, ticket collection, invoice reconciliation, data entry, or other administrative accounting duties.  

Responsibilities  

• Answer/direct calls,   e-mails   and other inquiries.  

• Greet visitors and make introductions to employees.    

• Prepare, send,   receive   and distribute mail and other parcels.  

• Maintain company electronic calendar to schedule and reserve meeting space and equipment as   required .  

• Communicate   various information including announcements and memorandums   and help schedule /coordinate events.   

• Coordinate   with the g eneral   s ervices   suppliers like   the fleet,   t elephone,   and e nergy   companies.  

• Track, order, and   maintain   inventory of office supplies and equipment , including inventory relevant to the reception and waiting areas.   

• Maintain the reception, waiting areas, meeting rooms, and breakrooms so they are orderly, neat, and tidy.   

• Organize the booking for   hotel ,   flight ,   car , and all the necessary   logistics   for current and new employees or visitors.   

• Organize various files, folders, and other information both physically and electronically.   

• Review,   reconcile   and enter the invoices and inventory in applicable accounting systems.  

• Collect/receive invoices, tickets, receipts, and other documentation.  

• Prepare reports at various   intervals and frequencies showing departmental or   project accounting   metrics.  

• Communicate with vendors, suppliers, subcontractors, and other entities to provide information and answer questions related to accounting   activities.   

Minimum   Requirements  

• Minimum of t wo   ( 2 ) years of experience in similar administrative positions.   

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to   write   reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the   general public .  

• Proficiency   in Microsoft Word, Excel, and Outlook.   

• Effective organization skills.   

• Exp osure to   accounting software(s).   E - Cubits ,   Insite ,   Document   Locator , etc.   is   a   plus .   

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