Administrative Assistant

About this role

Job Posting Title: Administrative Assistant ---- Hiring Department: University Business Services ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes Your skills will make a difference.

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of university staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to: • Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)

• Voluntary Vision, Dental, Life, and Disability insurance options

• Generous paid vacation, sick time, and holidays

• Teachers Retirement System of Texas: a defined benefit retirement plan

• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

• Flexible spending account options for medical and childcare expenses

• Robust free training access through LinkedIn Learning plus professional conference opportunities

• Tuition assistance

• Expansive employee discount program including athletic tickets

• Free access to UT Austin's libraries and museums with staff ID card

• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Must be authorized to work in the United States on an ongoing, full-time basis for any employer without sponsorship.

Purpose University Business Services (UBS) at The University of Texas at Austin (UT Austin) is seeking a dynamic and team-oriented individual to provide administrative support as part of the UBS Operations team.

Responsibilities • Respond to system authorization requests and review quarterly reports, monitor and respond to UBS Admin email. Provide back up for language line services billing and manage requests.

• Prioritize customer service excellence for all team members and professional, effective communication standards.

• Provide administrative assistance with annual inventory certifications for UBS teams.

• Provide administrative support for the UBS team members located in UTA.

• Assist with travel, events, and payment requests for UBS teams.

• Assist with scheduling meetings and calendar support for UBS leadership.

• Other related functions as assigned.

Required Qualifications • Diploma (High School) or GED and at least 3 years of clerical experience and at least 1 year of experience at the Senior Office Assistant level.

• Excellent verbal and written communication skills.

• Outstanding email and business writing that simultaneously conveys professionalism and a focus on customer service.

• Ability to operate creatively, collegially, and effectively in a complex academic and business environment across all levels, including with staff, faculty, central administration and senior institutional officials.

• Able to handle a large workload and thrive in a high-volume, fast-paced environment.

• Professional demeanor and excellent interpersonal skills with demonstrated ability to work and prioritize multiple tasks simultaneously, many with deadlines, always exhibiting patience and collegiality.

• Ability to multi-task and prioritize assignments to meet deadlines.

• Reliable and dependable attendance.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications • Previous higher education experience or professional experience in a complex matrixed organization.

• Advanced experience with MS Excel, Outlook, and Word.

• Demonstrated ability to quickly acquire new skills, integrate new processes, adapt to change, and work cooperatively.

• Advanced experience with customer service.

Salary Range • $ 50,000 + depending on qualifications

Working Conditions • Standard Office

• Manual dexterity

• Keyboard

Work Shift • Monday - Friday (8:00am - 5:00pm)

Required Materials • Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important   for applicants who are NOT current university employees or contingent workers:  You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:  As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-W

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