Administrative Assistant

About this role

Job Description​

The Opportunity:

Saint Luke’s is seeking an Executive Administrative Assistant to administratively support the Rehab Institute Leadership team. You will interact with both internal and external individuals within BJC Health System executives to departmental level personnel. This is an in person position.

To be successful in this role, you will need to have a strong attention to detail, excellent customer service skills and the ability to maintain a high level of confidentiality. Because you will have a diverse workload, being able to manage several ongoing priorities with last minute requests will be very important. The ideal candidate for this position would have at least 2 years of executive administrative assistant experience, will be highly flexible, and demonstrate exceptional reliability and accountability.

The Work: • Manages calendars, emails, and task lists, prioritizing significant matters as needed

• Prepares and distributes agendas, presentations, minutes, and reports for various meetings

• Manages conference room calendars

• Coordinates domestic travel and accommodations for leadership

• Organizes onsite events for leadership, Board members, employees, and outside organizations as needed

•  Prepares and submits expense reports on behalf of Directors

• Aids clinical and non-clinical departments in the completion of various tasks and projects

• Maintains digital and physical filing systems

• Maintains office supply inventory

• Aids in the organizational preparation for regulatory surveys such as Joint Commission

• Collects and organizes mail and packages for the Vice President / Director

Why Saint Luke’s?

We believe in creating a collaborative environment, while looking for innovative ways to improve. We offer competitive salaries and benefits packages to all eligible employees, click here to find out more. Benefits:   • Health, Vision and Dental 

• Leave of Absence, PTO, Extended Sick Leave, and various Welfare plans 

• Flex and Health Savings Accounts 

• Tuition and Education Reimbursement 

• Various other voluntary benefits available 

• Retirement options 

• Clinical Advancement Program – Shared Governance, Unit Based Project, Career Advancement 

Job Requirements Applicable Experience: Less than 1 year

Job Details Full Time

Day (United States of America)

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