Work Control Specialist

About this role

Job Posting Title: Work Control Specialist ---- Hiring Department: Facilities Services ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: AUSTIN, TX ---- Job Details: General Notes You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of staff, thereby enhancing the student experience. If you’re the type of person who wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) • Voluntary Vision, Dental, Life, and Disability insurance options • Generous paid vacation, sick time, and holidays • Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds • Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) • Flexible spending account options for medical and childcare expenses • Robust free training access through LinkedIn Learning plus professional conference opportunities • Tuition assistance • Expansive employee discount program including athletic tickets • Free access to UT Austin's libraries and museums with staff ID card • Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card • For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.

Purpose To assist university departments with compliance efforts put in place by the new key control and accountability policy; adhere to new and established standard operating procedures in order to meet operational requirements.

Responsibilities • Process incoming electronic key requests, checking requests for accuracy and completeness. Issue keys at the customer service counter while adhering to key security policies. Receive and process returned keys from customers. Answer incoming phone calls and assist with questions and client requests.  

• Maintain key system records, verify key bitting accuracy, manage filing systems for accurate record retention and retrieval, and prepare keys for satellite campus courier deliveries and contractor key requests.

• Receive and process Facilities Services service requests through the electronic work order system, assist customers with UTWorks submissions, conduct follow-up communications as needed, identify and escalate critical issues, and maintain a high level of accuracy and attention to detail in all aspects of customer service and work order documentation.

• Work in a fast-paced environment while maintaining a superior level of customer service, cooperation, and collaboration. Requires initiative to work independently and as a team member, and follow standard operating procedures. Ability to accept constructive feedback as necessary.  

• Establish and maintain rapport with university building managers, campus clients, and internal staff. Represent the department at outreach meetings as assigned.

• Represent Lock & Key Services on special projects and departmental initiatives, including key audits and reporting activities.

• Safely operate UT-owned vehicles.

• Other related duties will be assigned, including working with other departments within the Facilities Planning and Management portfolio. Occasional overtime may be required to support organizational goals and objectives. Will push, pull, and lift.

Required Qualifications High school graduation or GED. Three years of experience in a work order control environment. One year of intermediate experience using an integrated work order management system. Two years of above-average experience with data entry with a high degree of accuracy. Two years of intermediate experience using Microsoft Word, Outlook, and Excel. Excellent customer service, organizational, and time-management skills, along with the ability to manage multiple projects and competing priorities concurrently. Adaptability for learning new software and processes. Must possess and maintain a Class "C" Texas Driver's License. If not currently a Texas resident, must obtain a Texas driver's license within 30 days after entering Texas as a new resident.   Relevant education and experience may be substituted as appropriate.

Preferred Qualifications Bachelor's degree in business administration or similar. More than three years of broad-based experience in a Lock & Key Services type operation. More than one year of experience using an integrated work order management system. Two or more years of above-average experience with data entry with a high degree of accuracy. More than two years of experience using Microsoft Word, Outlook, and Excel. Experience with direct customer service. Excellent telephone etiquette.

Driving Required This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary Range $42,136 + depending on qualifications

Working Conditions • All weather conditions

• Standard office

• Electrical/mechanical

• Keyboard

• Manual dexterity

• Climbing of stairs

• Lifting and moving

Work Shift 40 Hours per week, Monday-Friday, 7:30 am-4:00 pm. Occasional overtime work may be required per operational requirements.

Required Materials • Resume/CV • 3 work references with their contact informa

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