Warehouse Operations Associate

About this role

Shift 1 (United States of America) Warehouse and Distribution Coordinator Job Description Position Summary The Warehouse & Receiving Coordinator is responsible for coordinating daily warehouse and receiving activities to ensure the accurate, safe, and efficient flow of materials throughout the facility. This position serves as a key link between Receiving, Inventory, Purchasing, Production, Quality, and Logistics. The ideal candidate is a hands-on, highly organized individual who can effectively balance physical warehouse responsibilities with system transactions, documentation, inventory control, and cross-functional communication. This position requires strong attention to detail, a sense of urgency, and the ability to identify and resolve issues before they disrupt operations. Essential Duties & Responsibilities Receiving & Incoming Material • Coordinate and process all incoming material and deliveries. • Unload trucks and safely move materials using forklifts and other material-handling equipment. • Verify incoming shipments against purchase orders, packing slips, and other receiving documentation. • Inspect shipments for visible damage, shortages, overages, or incorrect material. • Accurately complete receiving transactions within the ERP system. • Properly identify, label, and route received material to the appropriate warehouse, inspection, production, or staging location. • Coordinate with Quality when material requires incoming inspection or additional review. • Communicate receiving discrepancies promptly to Purchasing, Quality, Logistics, and other appropriate departments. • Maintain organized receiving and staging areas and prevent material from remaining unidentified or unprocessed.

Warehouse & Material Control • Maintain accurate inventory locations and ensure material is properly identified and stored. • Pick, stage, and deliver materials required for production, assembly, customer orders, and other operational needs. • Perform material movements and system transactions accurately and in a timely manner. • Support cycle counting and physical inventory activities. • Research and assist in resolving inventory discrepancies. • Monitor warehouse locations for incorrect, unidentified, damaged, or misplaced inventory. • Maintain FIFO or other required material-rotation practices where applicable. • Assist with Kanban, safety stock, and point-of-use inventory replenishment. • Maintain clear aisles, designated storage locations, and an organized warehouse environment. • Identify opportunities to improve warehouse space utilization and material flow.

Order Picking, Packaging & Shipping Support • Pick material accurately according to sales orders, work orders, transfer requirements, or other documentation. • Verify part numbers, quantities, condition, and documentation before material leaves the warehouse. • Package and protect parts and equipment appropriately for movement or shipment. • Assist with palletizing, wrapping, strapping, labeling, and other packaging requirements. • Stage completed orders in designated areas for shipment. • Support outbound shipping activities as required. • Coordinate closely with Logistics to ensure material is ready when scheduled for shipment.

ERP & Inventory Transactions • Accurately complete receiving, inventory movement, picking, staging, and other warehouse transactions within the ERP system. • Research transaction discrepancies between physical inventory and system inventory. • Maintain accurate material locations and inventory records. • Review open receipts, incomplete transactions, and other exceptions requiring follow-up. • Ensure warehouse transactions are completed promptly so inventory information remains reliable for Planning, Purchasing, Production, Sales, and Logistics.

Coordination & Communication • Serve as a primary point of coordination for warehouse and receiving activities. • Communicate material shortages, receiving issues, damaged material, inventory discrepancies, and other concerns promptly. • Work cross-functionally with Purchasing, Production, Scheduling, Quality, Customer Service, Sales, and Logistics. • Prioritize incoming and outgoing material based on production and customer requirements. • Follow up on open issues through resolution rather than simply identifying the problem. • Provide clear and professional communication regarding material status and warehouse priorities. • Support urgent requests while maintaining accuracy and established processes.

Safety, Quality & Continuous Improvement • Follow all company safety procedures and material-handling requirements. • Safely operate forklifts, pallet jacks, and other warehouse equipment. • Maintain clean, organized, and safe receiving and warehouse areas. • Support 5S, Lean Manufacturing, ISO, and continuous-improvement initiatives. • Identify opportunities to reduce unnecessary material movement, handling, searching, and processing time. • Participate in root-cause analysis and corrective actions related to inventory or warehouse issues. • Promote accountability, accuracy, teamwork, and continuous improvement throughout warehouse operations.

Qualifications Required • High school diploma or equivalent. • Previous warehouse, receiving, inventory control, logistics, or manufacturing experience. • Forklift experience and ability to safely operate material-handling equipment. • Experience receiving, picking, packaging, staging, and handling materials. • Basic computer skills and experience working within an ERP, inventory, or warehouse-management system. • Strong organizational and time-management skills. • Excellent attention to detail and commitment to inventory accuracy. • Strong verbal and written communication skills. • Ability to prioritize multiple responsibilities in a fast-paced manufacturing environment. • Ability to work independently while effectively supporting a cross-functional team. • Demonstrated ability to identify problems, research discrepancies,

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