Sr. Strategic Meeting Planning Specialist - CST

About this role

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

A Day in the Life At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. This position is remote to enhance our competitive edge and expand our cross-functional collaboration efforts. This role will require 30% of travel to enhance collaboration and ensure successful completion of projects.                     Careers that Change Lives At Medtronic Neuroscience, we bring innovation, expertise, and purpose together to improve care for people living with neurological, spinal, and chronic pain conditions. Our technologies help restore function, improve quality of life, and support better outcomes for patients around the world.

Cranial & Spinal Technologies advances surgical care for patients with spine and cranial conditions. We develop innovative solutions that help clinicians plan, navigate, and deliver procedures with accuracy, efficiency, and patient outcomes in mind. Check us out on LinkedIn: Medtronic CST

As the Sr. Strategic Meeting Planning Specialist at Medtronic, you will be responsible for planning, coordinating, and executing Medical Education and Consultative Programs that support the strategic priorities of the Cranial and Spinal Technologies (CST) business. Working within the Medical Education team, you will partner closely with cross-functional stakeholders to deliver high-quality educational experiences, manage program logistics and operations, and ensure compliant, consistent execution that enhances healthcare provider engagement and customer experience. This role plays a key part in advancing CST's educational strategy by supporting meaningful interactions with surgeons and healthcare professionals while driving operational excellence across medical education initiatives.

A Day in the Life Responsibilities may include the following and other duties may be assigned. • In compliance with Medtronic policies and relevant regulations, plans and organizes internal and external business-related meetings, symposiums, conferences and program events by working with meeting stakeholders to align and execute against strategic direction (e.g., meeting objectives, desired outcomes, intended audience, content coordination, creative and innovative engagement techniques).

• Addresses all aspects of budget and billing, including development of and tracking against budgets, identification and capture of cost savings/cost avoidance efforts, reconciling master bill, coordinating payment to vendors, and managing meeting expenses.

• Investigates, sources, negotiates, and coordinates hotel and ancillary meeting services (includes contractors, vendors, onsite staff) while managing logistics of program functions, including but not limited to booth build, space set-up, food and beverage, arrangement of air and ground transportation, passport and VISA clearances.

• Selects, books and coordinates AV / Production and Auxiliary Technical Services (e.g., mobile applications, augmented/virtual reality applications, audience response systems, polling/surveys) to ensure successful execution and evaluation of meetings.

• Facilitates attendee experience through registration site design, event promotion and communications, and attendee management to support needs related to meeting attendance (e.g., accommodation requests, conference registration, RSVPs for sessions, travel manifests).

• Generates, analyzes and communicates event level and cross-event reporting against identified key meeting metrics and value-proposition indicators, as needed.

• Travel up to 30% & work weekends and nights as applicable

Must Have: Minimum Requirements • High School Diploma or equivalent with 6+ years of relevant experience in meeting or event planning or equivalent experience (OR Associate's Degree with 4+ years experience OR Baccalaureate Degree with 2+ years experience).

• Experience in budget development and management, relationship management with vendors and partners, housing management, technical and non-technical vendor leadership and direction, and VIP meeting management.

Nice to Have • Advanced Microsoft Office Suite experience

• Familiar with planning tools such as Cvent, Workfront, Concur, would be helpful 

• Medical device and/or healthcare experience

• Demonstrated ability to produce a live and virtual event / conference including experience with digital event hosting platforms, web content uploading and mobile apps

• Strategic and critical thinking skills

• Demonstrate ability to build and maintain positive relationships with a diverse set of customers as well as peers and colleagues across organizational levels

For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. 

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee i

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