Sr. Business Analyst - Sponsored Programs and Financial Services - WFH (candidates located in EST only)

About this role

Company : Allegheny Health Network Job Description :  This is a remote position, but we require candidates to be located in the Eastern Time Zone to align with our Pittsburgh, PA-based operations

GENERAL OVERVIEW:

The incumbent is a key resource responsible for the implementation, execution, and analysis of post-award and financial management activities for grants, contracts, and/or clinical trials within the Sponsored Programs Financial Services (SPFS) supporting Allegheny-Singer Research Institute and Allegheny Health Network. Responsibilities include complex award set-up, comprehensive transaction processing, compliance review, cash management, collections, financial reporting, and project close-out. Possesses deep understanding and ensures material accuracy of financial statements/reports. Independently analyzes complex financial results and outcomes, trends/projections, performance metrics and proactively provides root cause analysis and recommendations to facilitate business decisions while adhering to institutional policies and procedures and Sponsor guidelines. Serves as a mentor to junior analysts.

ESSENTIAL RESPONSIBILITIES • Project Portfolio Management: Manages a complex portfolio of sponsored programs, providing comprehensive post-award financial oversight from program activation to close-out. Performs advanced analysis on budget performance and account receivables, independently investigates and troubleshoots significant variances, developing corrective action plans. Reviews, approves, and prepares financial transactions in accordance with award/contract/Sponsor terms, GAAP, Uniform Guidance and institutional policies and procedures. Leads financial meetings with constituents on financial performance to enable Investigators/Directors, cost center managers, and business partners to make sound financial decisions in accordance with programmatic needs. Proactively monitors subaward and contracted service agreements in accordance with terms, facilitates complex rebudgeting, no-cost extension requests, costing allocations for personnel, properly documenting complex cost transfers, tracking cost share, and manages complex cost overruns. • Compliance Management: Possesses expert understanding of business and financial terms and conditions of grant, contract, and/or clinical trial agreements. Independently maintains compliance with allowable costs, period of performance, subrecipient monitoring, tracking cost share and program income, effort reporting, reporting, other special test provisions, cash management invoicing, and clinical trial billing compliance. Maintains expertise in federal, state, local, private sponsors, and other agency regulations including Uniform Guidance. Independently evaluates and develops business processes in support of post-award management. • Invoicing, Accounting Receivable, and Cash Management: Possesses advanced understanding of payment terms and payment schedules as outlined in the grant, contract and/or clinical agreement terms. Ensures prompt invoicing and timely follow-up on outstanding payments owed. Ensures proper recording of cash against programs. Expertly troubleshoot, analyzes, and solves complex payment variances and queries with Sponsor ensuring positive cash flow. Proactively sets up and works within Sponsor portals to setup payment profiles, submit invoices, and retrieve payment backup as needed. • Month-end Close: Leads processes and prepares complex journal entries to support the monthly close process and the generation of the monthly financial statements/reports. Ensures all financial transactions/entries are properly documented and completed timely. Guarantees all financial transactions/entries agree with GAAP, Uniform Guidance, and with institutional policies and procedures. Serves as a subject matter expert with the institution's financial systems. • Reporting: Independently prepares and analyzes complex financial reports, working collaboratively with management, financial and program staff to address discrepancies and correct errors. Proactively monitors and meets all internal and Sponsor stipulated deadlines and content requirements. Guarantees reports are clear, accurate, and submitted on-time. Translates and accurately reports financials on Sponsor required forms as required. Creates and presents ad hoc reports and analyses. • Project Setup: Independently sets up new projects in financial systems for all types of projects including cost reimbursement, fixed price, milestone-based, and other types including cost share. Expertly navigates sponsor guidelines, award documents, and institutional policy to establish a strong basis for ongoing award management. Expertly navigates the institution's financial systems. • Project Closeout: Independently completes complex project closeout documentation that are accurate, properly documented and on time. Guarantees cost share requirements have been met, unallowable costs have been removed, subaward/contract expenses are accounted for, and outstanding obligations have been addressed. Communicates effectively with financial and program staff and others as appropriate to gather necessary information and supporting documentation. Guarantees all invoices and payments are complete. Closes project cost center in all financial systems. • Audit: Independently applies compliance with regulations and guidelines and implements/documents internal controls, policies, and procedures. Leads the gathering of documentation and information for auditors from multiple sources as required. • Mentorship: Mentors and trains junior Business Analysts on best practices, complex processes, and problem-solving techniques. • Policy and Procedure Development: Contributes to policy and procedure development. Develops and offers enhancements to procedures and business forms. • Process Improvement: Identifies opportunities for process improvement within SPFS and actively participates in implementation. • Other duties as

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