Sr. Administrative Assistant

About this role

McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve – we care.

What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow’s health today, we want to hear from you.

Company Profile

McKesson Corporation is a global leader in healthcare supply chain management solutions, retail pharmacy, community oncology and specialty care, and healthcare information solutions. McKesson partners with pharmaceutical manufacturers, providers, pharmacies, governments, and other organizations in healthcare to help provide the right medicines, medical products, and healthcare services to the right patients at the right time, safely and cost-effectively.

United by our I2CARE shared principles, our employees work every day to innovate and deliver opportunities that make our customers and partners more successful - all for the better health of patients. McKesson has been named a “ Most Admired Company ” in the healthcare wholesaler category by FORTUNE, a “ Best Place to Work ” by the Human Rights Campaign Foundation, and a top  military-friendly company  by Military Friendly. For more info, visit  www.mckesson.com .

We take pride in our culture of connection and believe in a workplace where everyone can be their full, authentic self. We welcome and encourage veterans, individuals with disabilities and others with diverse perspectives to join our growing team. Your unique perspective and experience are valuable assets that can translate into a rewarding career path with us.

Position Summary McKesson is seeking a Senior Administrative Assistant. The Sr. Administrative Assistant provides administrative support to the VP, Customer Performance Management Transformation and VP, SCO Strategy, and other members of their direct leadership team with daily requirements. Main duties include managing leaders’ agenda, planning and organization of meetings and trips, including all logistics (reservations, travel, and expense reports, etc.) Duties include organizing schedules, coordinating information and being in contact with all persons concerned. Prepare presentations and validate information. At times acts as the liaison between the leaders, the company’s other departments 

Key Responsibilities • Keep the leaders’ agenda organized and to date, plan and remind them of meetings.

• Organize trips for the leaders (flights, hotel, restaurant, car reservations, etc.).

• Organize meetings: reservation of rooms, meals, etc. as required.

• Prepare meeting agendas and ensure that all meeting material is ready prior to each occurrence.

• Transcribe meeting notes and follow ups, when applicable.

Administrative Duties • Participate in the preparation, revision, writing, translation, if necessary, and production of presentations.

• Handles details of confidential and critical nature.

• Participate in the preparation and maintenance of files.

• Archive and classify documents in appropriate files.

• Prepare expense accounts and submit them for approval.

Reporting Process & Coordination of Activities • Complete and update end of month and quarterly reports.

• For the hiring of new employees, ensure that requests are made within the required time for: workspace, computers, various supplies, cell phone and organize the employee’s “Orientation.”

• Participate in the management of work schedules (vacations, illness, etc.) and ensure replacements during absences.

• Maintain group distribution lists.

Minimum Requirement Typically requires 5+ years of related experience.

Education HS Diploma, Vocational Training, Professional Certification or Equivalent. An AA degree is preferred.

Critical Skills • Experience providing administrative support to corporate leaders in a large organization.

• Experience arranging airline, hotel and car rental reservations and expense reporting and management.

• Experience working in a dual project-based and task-oriented role.

• Advanced proficiency with MS Office (Outlook, Word, Excel. PowerPoint, One Drive and SharePoint across devices).

• Advanced proficiency with WebEx Conference and Microsoft Teams tools across multiple devices.

• High degree of flexibility, adaptability, confidentiality, discretion, diplomacy, and tact.

• Ability to handle confidential information and exercise sound judgment is critical.

• Attention to detail.

• Ability to work under general direction, on multiple tasks with demanding timelines.

• Event planning experience (small events).

• Strong organizational and time management skills are necessary to prioritize assignments and multi-task.

• Professional, calm demeanor and presentation, with strong interpersonal skills, along with excellent verbal and written communication skills.

• Strong sense of urgency.

• Collaborative and team-based approach to problem solving.

Work Environment This role is a hybrid position . The selected candidate is expected to work on-site at our Irving Office, a minimum of two (2) days per week , with the remaining days worked remotely. Specific in-office days may be designated based on team needs and business priorities. • Ability to travel 5% of the time to attend and assist with large meetings and/or events.

• Occasional overtime may be required to meet business needs.

• Our preferred candidate must live within a 50-mile radius of our Irving Office (DWF) area.

• Must be authorized to work in the US unrestricted – This position is not eligible for sponsorship.

McKesson complies with all applicable U.S. immigration laws and regulations. The Company does not provide employer support or

Similar jobs

• Sr. Administrative Assistant — MultiCare · Tacoma, Washington
• Sr. Administrative Assistant — University of Miami · Miami, FL
• Sr. Executive Assistant — Peloton · New York, New York
• Senior Administrative Assistant — Clearviewhealthcarepartners · New York, New York, United States
• Senior Administrative Assistant — Agilityrobotics · Hybrid- Salem, OR
• Sr. Office Administrator — Cannondesign · Pittsburgh, PA
• Sr. Office Administrator — Cannondesign · Buffalo, NY
• Administrative Assistant Sr — MultiCare · Spokane, Washington