Senior Program Coordinator, Brumley Institute for Graduate Entrepreneurship

About this role

Job Posting Title: Senior Program Coordinator, Brumley Institute for Graduate Entrepreneurship ---- Hiring Department: Department of Management ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 30 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue Until Aug 31, 2027 ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

For more information about the McCombs School of Business please visit https://www.mccombs.utexas.edu/ .

This benefits-eligible position is a one-year fixed-term role with a regular schedule of 30 hours per week (75% FTE). There is a possibility of an extension based on available funding and programmatic needs.

Purpose This Program Coordinator position will manage the daily operations of the Brumley Institute for Graduate Entrepreneurship's Small Business Impact Program, ensuring needs are met and implementing improvements. Responsibilities of this position include developing objectives, overseeing student programs and activities, and communicating with stakeholders to achieve program goals.

Responsibilities • Oversee daily program operations and implement new or revised goals to enhance performance and service delivery. Coordinate program activities, monitor progress, and implement process improvements to support efficient operations.

• Maintain records, prepare progress reports, and submit special reports to management as required. Track program data and outcomes while preparing reports to support program evaluation and decision-making

• Assist with the recruitment and admissions process. Support participant outreach, application review, and onboarding to ensure a successful admissions process.

• Train and supervise student support staff to ensure effective program execution. Provide training, guidance, and oversight to ensure quality work and successful project completion.

• Engage with participants, staff, and community partners to facilitate program objectives. Maintain regular communication with stakeholders and support workshops, events, and partnership activities.

Required Qualifications • Demonstrated success in a customer service environment and the ability to communicate effective relationship management.

• Effective communication skills and ability to work independently as well as collaborate in a team-oriented environment

• Proven ability to exercise high levels of discretion and judgement, providing practical solutions in the resolution of complex issues.

• Previous success managing multiple projects, assessing work priorities, and as well as regular ability in meeting deadlines.

• Working knowledge of Microsoft Word, Microsoft Excel, and Microsoft Outlook, and web-based programs.

• Demonstrated proficiency in organizing, analyzing and recording data.

• Bachelor's degree or equivalent and five years of experience in program administration or coordination.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications • Master’s degree in Higher Education or related field and previous work in a higher education setting.

• Prior experience with event planning, coordinating short courses, seminars, and workshops.

• The ideal candidate will be a self-starter, highly collaborative, respond well to feedback, work well as part of a dynamic work environment, skilled at dealing with both internal and external customers, effective at prioritizing tasks and initiatives, and learn quickly.

• Experience working with graduate student populations.

• Familiarity and working knowledge of the University of Texas at Austin's policies, procedures and administrative systems.

Salary Range • $45,000 - $47,000 prorated based on a 30-hour workweek

Working Conditions • Works in standard office conditions, in a shared office environment with repetitive use of a keyboard at a workstation.

• Some evening and weekend hours may be required during peak periods and special events.

• Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.

• This is an Austin, TX-based position.

Required Materials • Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important   for applicants who are NOT current university employees or contingent workers:  You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:  As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections

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