Senior Paralegal, Legal Operations

About this role

Job Description

Who We Are Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on- air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

Company Overview The Office of the Chief Legal Officer at Creative Artists Agency (CAA) provides dedicated legal support in the areas of litigation, corporate transactions, compliance, advice and counseling, and governmental affairs. We support CAA’s needs when it comes to commercial, talent agency and employment laws, among other legal areas. CAA’s Legal Operations team plays an important part in managing the agency’s processes for client onboarding, immigration proceedings, and commissions, as well as commercial transactions involving CAA generally. The Senior Paralegal – Legal Operations role supports all aspects of the Company's operational matters, negotiates various commercial and vendor agreements, and supports general departmental matters. The Senior Paralegal will strategically provide efficient and high-quality service to internal and external stakeholders, implement commercial transaction and service policies in a rapidly-growing and fast paced Company, and support the business needs of the Company, its clients and its employees. Every member of CAA’s legal team is expected to be a values-driven, results-oriented leader who provides services with the highest level of professionalism, competence and efficacy. 

Position Overview The Senior Paralegal – Legal Operations will report to the Head of Legal Operations and/or other senior members within the Office of the Chief Legal Officer. The Senior Paralegal will review, negotiate and draft various commercial and vendor agreements, independent contractor and consulting agreements, and support the legal aspects of agency relations generally in other areas, on an as-needed basis.  The Senior Paralegal’s tasks will vary, but day-to-day responsibilities will include the following:

Key Responsibilities • Draft and distribute master service agreements (MSAs), non-disclosure agreements (NDAs), Location Agreements, Speaker Releases and other operational-related agreements.

• Redline and run comparisons on various documents.

• Procure and distribute electronic signatures on agreements through e-signature applications (Adobe, DocuSign, etc.).

• Maintain a detailed tracking database for all reviewed and issued agreements.

• E-file a high volume of documents and correspondence on a regular basis.

• Collaborate and work effectively with other senior paralegals in the department.

• Assist on special projects as needed.

• Provide timely and time-sensitive information and guidance on commercial and vendor agreements.

• Demonstrate extensive negotiation skills with respect to commercial and vendor agreements.

• Demonstrate learning agility and adaptability; be able to improve and evolve approach, systems or strategies where necessary.

• Effectively handle multiple projects at once.

Qualifications • 8+ years of experience with drafting and negotiating contracts.

• 3-4 years of experience in a fast paced, demanding environment.

• Bachelor’s degree required.

• Paralegal certificate required.

• Superior communication and organizational skills.

• Proficiency in Microsoft Office applications (Excel, PowerPoint, Word, etc.).

• Proficiency in e-signature applications (Adobe, DocuSign, etc.).

Key Attributes • Attention to detail and sense of urgency.

• Ability to address and respond to colleagues’ needs and issues quickly without compromising accuracy or attention to detail.

• Ability to collaborate and work effectively with executives and senior paralegals in the department.

• Ability to exercise good judgment and discretion, and take initiative.

• Ability to handle confidential information discreetly and with sensitivity.

• Ability to manage multiple on-going matters at once by multi-tasking and prioritizing tasks effectively.

• Ability to organize, analyze, summarize and communicate complex or voluminous information. 

• Ability to solve problems and offer proactive solutions in a creative, compliant and professional manner.

• Ability to work in a dynamic organization, relate to clients and colleagues, show empathy while delivering customer service, and build relationships with others within the organization to facilitate increased communication and efficiency.

• Have a positive, can-do attitude and work collaboratively within a team environment and with other colleagues. 

• Have a thick skin to handle large personalities.

• Proficient in e-signature applications (i.e., Adobe, DocuSign).

• Proficient in standard Microsoft Office applications (i.e., Excel, PowerPoint, and Word).

• Recognize contra

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