Senior Executive Assistant

About this role

CHIEF OF STAFF, MARINER ACADEMY

POSITION SUMMARY

The Chief of Staff for Mariner Academy is a high-impact operational and strategic leader, responsible for the seamless execution of the Academy’s learner experience, cohort operations, enterprise initiatives, and administrative infrastructure.

Reporting directly to the Executive Director, the Chief of Staff acts as the Academy’s operational integrator, translating strategy into coordinated action across learners, facilitators, business-unit leaders, vendors, technology partners, and internal stakeholders.

This role oversees the comprehensive operational experience of each Academy cohort, including communications, scheduling, travel, lodging, meals, onsite programming, virtual learning logistics, materials, assessments, and post-program follow-up. The Chief of Staff ensures an organized, consistent, and professional learner journey that upholds Academy standards and the firm’s brand.

In addition to cohort management, the Chief of Staff supports the Executive Director by leading high-priority projects, coordinating cross-functional initiatives, advancing technology and measurement efforts, supporting One Mariner and cross-serve programs, and proactively addressing operational gaps that could impact the Academy’s efficiency or scalability.

The Chief of Staff also champions the Academy’s brand and external recognition, ensuring brand consistency and managing submissions for industry awards and visibility opportunities that position Mariner Academy as a top financial services development institution.

This position blends operational leadership, project management, executive partnership, learner experience oversight, communications, brand stewardship, data and technology coordination, and strategic execution to help build and run a high-performing enterprise academy.

SCOPE, SCALE, AND ORGANIZATIONAL IMPACT

- Academy operations: Manage the operational infrastructure for multiple cohorts, both onsite and virtual.

- Learner experience: Provide a coordinated, high-quality experience from onboarding to completion and follow-up.

- Executive leverage: Be the Executive Director’s key partner for operations, priorities, risks, deadlines, and execution.

- Cross-enterprise coordination: Align work among business leaders, HR, L&D, Technology, Data & Analytics, Communications, vendors, and partners.

- Brand and reputation: Uphold Academy brand standards, manage award submissions, and support external positioning.

- Program scalability: Develop repeatable systems, documentation, and processes that enable growth without sacrificing quality.

ESSENTIAL DUTIES AND RESPONSIBILITIES

ACADEMY OPERATIONS & COHORT MANAGEMENT

- Oversee all administrative and logistical aspects of Academy cohorts, including calendars, communications, registration, attendance, materials, technology, travel, and venues.

- Manage logistics for onsite experiences (flights, hotels, meals, transportation, meeting spaces, supplies, vendors).

- Administer virtual learning logistics (technology, meetings, materials, facilitator support, troubleshooting).

- Develop and maintain standardized operating procedures, templates, and communication protocols.

- Ensure accurate records for learners and cohorts, tracking participation, assessments, and completion.

- Proactively identify and resolve operational risks.

- Continuously improve processes based on feedback and operational data.

EXECUTIVE SUPPORT & STRATEGIC EXECUTION

- Serve as the Executive Director’s primary operational partner, maintaining visibility on Academy priorities, initiatives, and decisions.

- Translate strategy into actionable plans with clear timelines, ownership, and follow-up.

- Prepare executive materials, agendas, briefings, and status updates.

- Coordinate cross-functional projects and ensure accountability.

- Identify and recommend solutions for operational gaps.

- Represent the Academy in cross-functional meetings as needed.

BRAND MANAGEMENT & EXTERNAL RECOGNITION

- Lead day-to-day brand stewardship, ensuring all materials, events, and communications align with firm standards.

- Collaborate with Corporate Communications and Marketing for internal and external Academy presence.

- Manage annual industry award submissions, recognition opportunities, and maintain relevant calendars.

- Compile supporting materials for award applications.

- Track Academy recognitions and inform market positioning.

COHORT FACILITATION & LEARNER DEVELOPMENT

- Support cohort facilitation and learning experiences, ensuring facilitators and learners have necessary resources.

- Administer assessments (CliftonStrengths) and coordinate related activities.

- Support group coaching, scheduling, communications, and materials.

- Facilitate selected activities as experience allows.

- Maintain a learner-centered approach, prioritizing psychological safety.

CROSS-SERVE & ONE MARINER INITIATIVES

- Coordinate initiatives that build cross-business knowledge, collaboration, and trust.

- Align multi-unit projects, participants, materials, and follow-up.

- Support and measure cross-serve learning experiences and activities.

- Surface and address gaps that affect collaboration.

TECHNOLOGY, DATA & ANALYTICS

- Partner with Academy leaders, Technology, and vendors on tech and data initiatives.

- Support implementation and administration of learning and assessment platforms.

- Manage operational data, reporting, dashboards, and analytics.

- Identify automation opportunities to drive efficiency and scalability.

- Test and implement new technological capabilities.

VENDOR, BUDGET & RESOURCE MANAGEMENT

- Manage relationships with travel, venue, vendor, and technology partners.

- Monitor expenses and support budgeting, invoices, and vendor management.

- Identify and implement efficiency opportunities.

- Maintain proper operation

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