Senior Executive Assistant

About this role

At Instructure, we believe in the power of people to grow and succeed throughout their lives. Our goal is to amplify that power by creating intuitive products that simplify learning and personal development, facilitate meaningful relationships, and inspire people to go further in their education and careers. We do this by giving smart, creative, passionate people opportunities to create awesome. And that's where you come in:

WHAT YOU WILL DO

- Manage complex calendars, scheduling meetings, appointments, and travel arrangements for assigned executives.

- Prepare and edit correspondence, reports, presentations, and other documents, often handling sensitive and confidential information.

- Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and tracking action items.

- Act as a primary point of contact for internal and external stakeholders, screening calls and emails, and directing inquiries appropriately.

- Assist with special projects, research, and data analysis as requested by executives.

- Process expense reports, invoices, and other financial documentation accurately and in a timely manner.

- Maintain organized filing systems, both digital and physical, for easy retrieval of information.

- Proactively anticipate executive needs and take initiative to address them, demonstrating strong problem-solving skills.

- Handle confidential information with discretion and maintain a high level of professionalism.

- Coordinate office logistics and supplies for executive offices as needed.

WHAT YOU WILL NEED TO KNOW/HAVE

- Minimum of 7+ years of executive administrative support experience, preferably supporting C-level executives or multiple VPs in a fast-paced technology company.

- Exceptional organizational and time management skills with the ability to prioritize effectively and manage multiple tasks simultaneously.

- Advanced proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

- Strong written and verbal communication skills with impeccable grammar and attention to detail.

- Proven ability to exercise sound judgment, maintain confidentiality, and demonstrate a high degree of integrity.

- Proactive and resourceful with a strong sense of ownership and accountability.

- Ability to work independently with minimal supervision and as part of a team.

- Experience with travel booking platforms and expense reporting systems.

- Bachelor's degree preferred.

Get in on all the awesome at Instructure!

We offer competitive, meaningful benefits in every country where we operate. While they vary by location, here's a general idea of what you can expect:

- Competitive compensation, plus all full-time employees participate in our ownership program - because everyone should have a stake in our success.

- Flexible work culture. Our remote, hybrid and in-office collaboration spaces vary by role, team and location.

- Generous time off, including local holidays and our annual “Dim the Lights” period in late December, when teams are encouraged to step back and recharge based on departmental needs.

- Comprehensive wellness programs and mental health support

- Learning and development resources, including professional development tools and tuition reimbursement, to support your growth

- The technology and tools you need to do your best work

- Motivosity employee recognition program

- A culture rooted in inclusivity, support, and meaningful connection

We believe in hiring great people and treating them right. The more diverse we are, the better our ideas and outcomes.

Instructure is an Equal Opportunity Employer. We comply with applicable employment and anti-discrimination laws in every country where we operate.

All employees must pass a background check as part of the hiring process. To help protect our teams and systems, we’ve implemented identity verification measures. Candidates may be asked to verify their legal name, current physical location, and provide a valid contact number and residential address, in accordance with local data privacy laws.

Any attempt to misrepresent personal or professional information will result in disqualification.

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