Senior Events and Experience Coordinator

About this role

Job Profile: Outreach Analyst 3 Job Family: Outreach Programs Time Type: Full time Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications: Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary: Coordinates outreach program activities, the recruitment of volunteers, staffing, and resources, and coordinates program fundraising to promote stable and productive relationships between the university and local community. Job Description: Are you motivated to create experiences that bring people together around learning, creativity, and design? Do you enjoy turning ideas into engaging events, exhibitions, public programs, and gatherings that foster connection, belonging, and community? Are you a collaborative problem solver who enjoys working with faculty, students, staff, alumni, donors, and external partners to create meaningful and memorable experiences? If so, this may be the next step in your professional journey.

The Design School (TDS) in ASU's Herberger Institute for Design and the Arts seeks an experienced Events & Experience Coordinator to lead the planning and coordination of recruitment events, student engagement activities, exhibitions, lectures, public programs, alumni gatherings, donor events, and community-facing experiences. The successful candidate will be a highly organized, service-oriented professional with strong project management skills, attention to detail, and a commitment to creating welcoming and engaging experiences for various audiences. This is a full-time, salaried position that requires a flexible work schedule, including occasional evening and weekend events.

Under administrative direction, the Senior Events & Experience Coordinator will perform work of considerable complexity in planning, coordinating, organizing, staffing, and assessing The Design School's portfolio of events and engagement activities. Events may take place on or off campus, in person, online, or in hybrid formats. The position serves as the primary point of coordination for event logistics, experience design, and operational execution, working closely with Student Success, Community Engagement, Development, Marketing and Storytelling, Academic Programs, School Operations, faculty, students, alumni, community partners, and external vendors.

This position requires strong organizational and communication skills, a commitment to excellence, and the ability to manage multiple complex projects simultaneously while fostering a positive, collaborative, and engaged environment.

The Design School at Arizona State University is one of the largest, most comprehensive, and collaborative design schools in the nation. Bringing together five core design disciplines, Architecture, Industrial Design, Interior Design, Landscape Architecture, and Graphic Design, along with transdisciplinary areas of study and practice, The Design School offers a distinctive model for design education.

Our school brings together these disciplines through a unified faculty working collaboratively to educate the next generation of designers and creative leaders. Guided by principles of life-centered design, our teaching, research, and community engagement foster innovation through the integration of various perspectives, design expertise, emerging technologies, and partnerships with communities and industry.

The Design School advances ASU's charter through inclusive excellence, broad access to educational opportunity, and meaningful community impact. We are committed to design for the public good and to cultivating a culture of belonging that values plural perspectives. Through this work, we prepare students to address complex challenges and create positive impact in their communities and beyond. Learn more about The Design School at Arizona State University here .

Position Salary Range: • $51,500 - $60,000 annually

Essential Duties: Event & Experience Planning • Plan, coordinate, and execute a portfolio of recruitment events, student engagement activities, exhibitions, lectures, public programs, alumni gatherings, donor events, and community-facing experiences.

• Collaborate with leadership, faculty, academic programs, Student Success, Community Engagement, Development, Marketing and Storytelling, and School Operations to identify event goals, target audiences, desired outcomes, and resource needs.

• Develop comprehensive event and experience plans, including timelines, staffing, budgets, logistics, registration, space utilization, technology needs, and event procedures.

• Design engaging and welcoming event experiences that support student success, community engagement, alumni relations, philanthropy, and public visibility.

Stakeholder Engagement & Coordination • Build and maintain collaborative relationships with faculty, staff, students, alumni, community partners, donors, vendors, speakers, and university partners.

• Serve as the primary point of contact for event planning and coordination, ensuring effective communication among all stakeholders.

• Coordinate event-related activities in partnership with Marketing and Storytelling, Student Success, Development, Business Operations, Facilities, and other university units.

• Serve as the primary liaison with speakers, presenters, vendors, and IT partners regarding event logistics, technology, and audiovisual needs.

Event Operations & Delivery • Manage all aspects of event execution, including scheduling, registration, contracts, vendor coordination, staffing, setup, breakdown, and on-site event support.

• Coordinate and supervise student workers in events and facilities who support events and public programs.

• Ensure events are delivered professionally, efficiently, and in alignment with university policies and operational requ

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