Senior Administrative Assistant

About this role

At Children’s Wisconsin, we believe kids deserve the best.

Children’s Wisconsin is a nationally recognized health system dedicated solely to the health and well-being of children. We provide primary care, specialty care, urgent care, emergency care, community health services, foster and adoption services, child and family counseling, child advocacy services and family resource centers. Our reputation draws patients and families from around the country.

We offer a wide variety of rewarding career opportunities and are seeking individuals dedicated to helping us achieve our vision of the healthiest kids in the country. If you want to work for an organization that makes a difference for children and families, and encourages you to be at your best every day, please apply today.

Please follow this link for a closer look at what it’s like to work at Children’s Wisconsin:   https://www.instagram.com/lifeatcw/

Job Summary

Under general direction, perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures.

Essential Functions • Anticipate and initiate action regarding administrative functions while coordinating and leading projects.

• Compose correspondence as needed, which may contain confidential information.

• Use complex functions of a variety of computer applications and software packages to develop macros and templates.

• Proofread and format documents to ensure accuracy.

• Screen telephone calls and visitors to resolve complex inquiries.

• Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements.

• Compile data and information from multiple sources to prepare reports.

• Assist in budget preparation and monitoring expenditures.

• Process payment requests, requisitions, and invoices.

Education: • High School graduate or Certificate of General Educational Development (GED) or High School Equivalency Diploma (HSED) required

Experience: • 5+ years of experience. required

Knowledge, Skills and Abilities • Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.

• Organization, time management, interpersonal, communication, and problem solving skills.

Required for All Jobs: • This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that may be requested in the performance of this job.

• Employment is at-will. This document does not create an employment contract, implied or otherwise.

Children's Wisconsin is an equal opportunity / affirmative action employer. We are committed to creating a diverse and inclusive environment for all employees. We treat everyone with dignity, respect, and fairness. We do not discriminate against any person on the basis of race, color, religion, sex, gender, gender identity and/or expression, sexual orientation, national origin, age, disability, veteran status, or any other status or condition protected by the law.

Certifications/Licenses:

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