Senior Academic Program Coordinator, Texas McCombs

About this role

Job Posting Title: Senior Academic Program Coordinator, Texas McCombs ---- Hiring Department: Red McCombs School of Business ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

For more information about Texas McCombs please visit: https://www.mccombs.utexas.edu/

Purpose Provide advanced professional skills in academic program coordination, advising, and strategic plan implementation while maintaining frequent interaction with students, alumni, faculty, staff, external agencies and special groups. Coordinate daily program operations with a focus on student engagement, event management, faculty support, and managing internal/external vendor partnerships.

Responsibilities • Manage onsite logistics and operations (e.g., lodging, catering, classroom space, program events), staying within budget and ensuring timely, accurate, and quality execution of duties. • Advise students individually and/or with groups regarding academic requirements, appropriate class selection, academic policies and procedures, and campus resources. Maintain advising records and confidential student evaluation records. • Communicate with and develop rapport with students, faculty, staff, campus partners and external vendors. • Work closely and collaboratively with program leadership and cross-functional team members. Provide feedback on current processes and supports planning and implementation of process improvements. • Train, supervise, mentor and evaluate junior program staff, both formally and informally as assigned.   • Develop and manage event schedules. • Prepare orientation communications and materials. • Triage email inquiries, proactively and independently researches matters. • Proactively communicate information across multiple team members and functional areas. Other related functions as assigned.

Required Qualifications • Bachelor's degree or equivalent. • Five years of experience in program administration or coordination. • Ability to work flexible hours including evening and weekends. • Demonstrated ability to work well on a team but also to work effectively independently. • A commitment to providing excellent administrative support to students and faculty. • Proven ability to exercise high levels of discretion and judgement, providing practical solutions in the resolution of complex issues. • Demonstrated ability to organize and manage a large volume of data with a high level of attention to detail and accuracy. • Excellent oral and written communication skills. • Working knowledge of Microsoft Word, Microsoft Excel, and Microsoft Outlook, and web-based programs. • Relevant education and experience may be substituted as appropriate.

Preferred Qualifications • Master’s degree in Higher Education or similar field. • The ideal candidate will be a self-starter, highly collaborative, respond well to feedback, work well as part of a dynamic work environment, skilled at dealing with both internal and external customers, effective at prioritizing tasks and initiatives, and learn quickly. • Experience working with graduate student populations. • Knowledge of self-funded graduate programs.

Salary Range • $58,000 + depending on qualifications

Working Conditions • May work around standard office conditions (shared office space provided with repetitive use of a keyboard at a workstation • Primary work location may be in either Austin, TX (UT Austin campus) or Dallas, TX (Dallas MBA classroom facility). • Regular weekday hours required. Work hours will flex according to program commitments and require regular weekend and evening availability as well as travel. • Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.

Required Materials • Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor • Letter of interest

Important   for applicants who are NOT current university employees or contingent workers:  You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:  As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questio

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