Residency Program Coordinator

About this role

Department BSD MED - Hospital Medicine - Administrative Support About the Department UChicago Medicine Ingalls Memorial Hospital is a 485-bed acute care hospital that serves as the flagship of UChicago’s Community Health and Hospitals Division. Its inpatient medical/surgical, behavioral health, and labor/delivery/postpartum/newborn units are staffed by a combination of UChicago faculty, employed medical group physicians, federally qualified health center (FQHC) physicians, and affiliated private practitioners. Ambulatory care takes place in medical group, faculty, and FQHC practices. UChicago is excited to extend its outstanding Graduate Medical Education programming to Harvey, Illinois, and the surrounding communities. Job Summary The Residency Program Coordinator for the Internal Medicine Residency Program at UChicago Medicine Ingalls Memorial Hospital, with oversight and direction from the Program Director, is responsible for the operational and financial management of the training program. The position requires the comprehensive and detailed understanding of hospital policies and national requirements for accreditation, as well as a high degree of initiative and independent judgment. The Residency Program Coordinator, as a full time employee, shall continually assess and direct long range planning, operational and financial activities, recruiting, analyzing work flow, communicating with faculty and trainees, and managing affiliations with outside institutions. Responsibilities • Meets regularly with the Program Director providing guidance regarding significant program issues.

• Interprets ACGME, National, and State accrediting policies to support compliance.

• Administration of Clinical Competency Committee, Program Evaluation Committee, and Residency Selection Committee, Program Administration, and Faculty Meetings by providing agenda and minutes.

• Provides administrative supervision and support to residents.

• Acts as a liaison between residents and administration when needed; ensuring compliance with all ACGME requirements.

• Interacts with Department secretary and Special Project Coordinator for New Innovations.

• Initiates and maintains Program Letters of Agreement and all necessary documents for outside rotations.

• Orchestrates recruitment process, information from ERAS, and coordinating events on interview day.

• Performs all Match responsibilities and corresponds with applicants, candidates and newly matched interns.

• Coordinates orientation for new residents in conjunction with the GME office.

• Manages necessary national data base systems with entry and updates of resident information.

• Manages resident tracking, evaluations, procedure logs, duty hours, and current resident files.

• Has access to digital records of past residents for ongoing requests and correspondence.

• Verifies trainees certification for temporary license, tracks and processes initial paperwork for visas.

• Attends mandatory residency coordinator ACGME meeting.

• Distributes monthly resident schedules when necessary to hospital staff.

• Receives, sorts, responds to incoming program correspondence.

• Facilitate and oversight of payments of petty cash $100.

• Assist in ACGME Self Study, Site Visit, and CLER visit.

• P lans annual department events, graduation, outings, dinners. Informs residents of policy and procedure changes with assistance from GME.

• Update the annual Residency Manual.

• Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.

• Has a moderate/high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.

• Performs other related work as needed.

Minimum Qualifications Education: Minimum requirements include a college or university degree in related field. Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline. Certifications: ---

Preferred Qualifications

Education: • Bachelor's degree.

Experience: • Previous experience within an Academic Medical Center environment.

• Previous experience in graduate medical education.

Preferred Competencies • Excellent verbal and written communication skills.

• Excellent interpersonal and customer service skills.

• Ability to handle public contacts with courtesy, clarity, and diplomacy.

• Ability to handle sensitive and confidential situations and information with absolute discretion.

• Excellent problem-solving skills.

• Ability to follow an issue through to resolution.

• Considerable skill in working both independently and as a team member.

• Proficiency with word processing applications, spreadsheets, and databases.

• High attention to detail and the ability to perform multiple tasks, and excellent organizational skills.

• Independence in decision making and judgment, ability to work with minimal supervision, and function both as a team member and be involved in program problem solving.

Application Documents • Resume (required)

• Cover Letter (required)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family Healthcare & Medical Services Role Impact Individual Contributor Scheduled Weekly Hours 37.5 Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Pay Rate Type Salary ​ FLSA Status Exempt ​ Pay Range $60,000.00 - $90,000.00 The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retireme

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